We are going to explore how to print to PDF while on the go, do custom printing options like labels and manage existing print jobs through AirPrint right on your iOS 13+ devices. iOS 13+ has a very robust printing subsystem that can allow you to export PDFs and more.
In this blog post, we’ll delve into how to print custom items like labels. We’ll also see how to print to PDF instead of paper and how to manage printer jobs and viewing ink supply levels.
iOS 13+ can handily help in this situation, and it works in any app that supports printing or sharing. We will be using Safari browser in our examples.
This is for Apple devices supporting iOS 13+
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Print to PDF
To print to PDF using any app that supports printing:
Select the Share (or Print) button in the app. When browsing in Safari, just tap the Share button in the bottom toolbar. Refer to below image:
Next, scroll down and tap Print. See below image:
Using two fingers, pinch your fingers apart as if zooming on the Print Preview. This will generate a PDF and show a new view. Refer to below image:
In this Print Preview PDF view, tap the Share button in upper right-hand corner. See following image:
Select your choice to save the PDF to Files, send as an iMessage or an email. Refer to below image:
Sharing a PDF from Print Preview is easy and works on all apps where printing is supported.
For now, the only way to print labels for contacts is through third-party apps. This feature has been built-into Macs for years.
If you are using Avery Labels for printing contact sheets, there are two apps worth mentioning. Click on the links below to download from the Apple App Store.
Address Labels for CardLists for $1.99.
Both of these apps have numerous features. You can print multiple contacts or a single contact on a sheet, select templates from Avery and others, add a graphic to your labels, design your label, manually adjust alignment, and much more.
Managing Your Print Jobs and Ink Levels
You can check the ink or toner levels to ensure you have plenty for your print project. Once you have spooled a print job, you can monitor its status or cancel it.
Check Your Ink Levels
With iOS and iPadOS you are able to view your ink or toner levels without a computer. This is easily to do.
Select the Share (or Print) button in the app. Refer to image one above.
Next, scroll down and tap Print. Refer to image two above.
Now, tap the right hand arrow beside an available printer name. See following image:
Select the “i” with an enclosed circle button beside the available printer name. Refer to below image:
If there is no printer listed, you do not have a wireless printer and/or lack support for the AirPrint feature; you may skip this section. Nearly all modern day printers support AirPrint.
You will now be viewing the Printer Info which contains ink levels, name and location (if supplied by the printer or printer server). See following image:
Viewing ink or toner levels can be done from the iOS or iPadOS Print Setup dialog in any app that supports it.
Manage Print Jobs
When you print with AirPrint, you are able to manage your print jobs. Once a print job has been started, you can look at the status of the job and/or cancel the job. This can be done by opening the App Switcher (double-tap the Home button if you have one). For Face ID devices, swipe up partially on the screen, hold, then release.
You’ll see the printer job app at the top of the screen. Just tap it to see the print details like how many pages are being printed and which page is active in the queue. Tap the Cancel Printing button to stop any active print jobs. See below image:
If the print queue is empty,, you will receive a message about no print jobs. Refer to below image:
When printing in IOS or iPadOS, a new app will appear in the App Switcher for non-Face ID and Face ID devices to manage print jobs.
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