How to Navigate Outlook’s New Search Feature

Recently, Microsoft has changed how the Search works. It is now more robust with many new options. The Search box is now located at the top of the screen in the title bar. This is called Microsoft Search and is available in both client and web apps.

Recently, Microsoft has changed how the Search works. It is now more robust with many new options. The Search box is now located at the top of the screen in the title bar. This is called Microsoft Search and is available in both client and web apps.

This is for devices running Outlook. Screenshots are from Office 365

Dilbert and No
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS

Check out TechSavvy.Life for similar blog posts!

The Search Box

Refer to below image for the new Search box:

Search 1
The new Search box

First, you will notice the Search box is bigger and longer. Also, Microsoft has added two keyboard shortcuts; CNTL+E and ALT+Q for those people who favor the keyboard over a mouse.

Now when you click inside the Search box or use a keyboard shortcut, a menu appears that shows recent searches, people and actions. See following image:

Search 2
The Search box menu

The menu is in a fixed position and covers up a lot of tools found on the Search tab ribbon. If you want to access these tools you have click on a blank space outside the Search results. See below image:

Search 3
Click off the Search box

Using the Search Box

As you type in the Search box, the menu will filter down search terms, people, and actions to match what you type. This is the biggest change in Microsoft Search: it no longer just searches through email. The new feature searches everything in Outlook, including Outlook functionality.

If you want to know how to edit emails, type “edit” in the Search box and, below any emails that match the word, the menu will display relevant commands. Refer to below image:

Search 4
The Search box actions

Filter Your Search

Unlike the old Search, Outlook now has a much better and easier user interface for filtering your search. Click the drop-down arrow next to the Search box and a simple search menu appears. See following image:

Search 5
The Search box filters

Type into these filters and Outlook will automatically add the correct syntax to the Search box (as noted below). You no longer need to remember the right commands to type. Refer to below image:

Search 6
Setting up a filter

You are not limited to the default search fields, now you can change the default search fields as well. Just click Add More Options. This will bring up additional options you can turn on or off. Click Apply when you’re done.See below image:

Search 7
More Search options

The Search Command

If you’re not a fan of the new dropdown, the Search tab on the ribbon is still there, although now it only appears when you click into the Search box, then click on a blank space in the ribbon. See following image:

Search 8
The Search command

The new Search has more power and functionality than the old Search box and provides more screen space for your actual emails. It’s a definite improvement. Enjoy the new Search feature.

I have found TechSavvy.Life blog posts extremely helpful. Check them out for posts on smart phone apps, Macs and PCs!

I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath