How to Insert an Outlook Contact Into Word

There are a number of ways to insert contact information into a Word document, like using Mail Merge. But what if you just wanted to insert specific Outlook contacts. The easiest way is by adding an Address Book button to the Quick Address Toolbar (QAT) so that you can add contacts on-the-fly and at the touch of a button in any Microsoft Office application.

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There are a number of ways to insert contact information into a Word document, like using Mail Merge. But what if you just wanted to insert specific Outlook contacts. The easiest way is by adding an Address Book button to the Quick Address Toolbar (QAT) so that you can add contacts on-the-fly and at the touch of a button in any Microsoft Office application. Lets explore how to insert an Outlook contact into Microsoft Word.

This is for devices running Microsoft Word

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Adding the QAT Address Book Button

(If you have already done this, you may skip this step). To add the button, click the arrow icon in the QAT. This icon opens a drop-down menu that allows you to customize the QAT. Refer to below image:

Contacts 1
Accessing the Quick Access Toolbar

Now, from the available options, choose More Commands. See below image:

Contacts 2
Choosing More Commands

Next, click the Quick Access Toolbar from the left sidebar. Now, choose Commands Not in the Ribbon from the Choose Commands From drop-down menu. See following image:

Contacts 3
Accessing commands not on the ribbon

Now, choose Address Book. Next, click the Add button to add it to the QAT. Refer to below image:

Contacts 4
Adding the Address Book button to the ribbon

Finally, click OK to add the Address Book button. See below image:

Contacts 5
Saving your change for the ribbon

Inserting Contacts Into a Word Document

To insert a contact, position the cursor where you would like to add the contact information. Next, from the Quick Access Toolbar, click the Address Book icon you just added. See following image:

Contacts 6
Selecting the Address Book button to insert a contact

Now, contact names from your address book should appear. If you have multiple address books, select one from the drop-down box to view its contacts. Click the contact you would like to add, then click the OK button. Refer to below image:

Contacts 7
Inserting an Address Book contact into Word

Now, any information that you have for the contact should appear in the document. This, however, is almost entirely up to how thorough you are in creating the contact. For some, it will be just a name and an email address. For others, you will get the full details that includes address, phone number, and the like. It all depends on what you added when you created a new contact (or edited it later).

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Author: Raymond

I am Raymond Oglesby, an Information Technology (IT) specialist with 30 years in the field. I have taught Microsoft Applications and troubleshot computers in 15 countries and many States. My career was focused on mainframes and desktops from application development to implementation. I have written hundreds of programs for various architectures. I decided to start a blog to share my knowledge and experiences with you. I plan on updating this blog at least twice a week about smart phone apps to Windows. Please feel free to leave a Comment or Tweet. I would love to hear from you. Do you have a computer tech question? I will do my best to answer your inquiry. Please mention the app and version that you are using. To help me out, you can send screenshots of your data related to your question.

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