Three Features You Should Be Using in Word

If you use Microsoft Word to create your documents, then you are likely familiar with the features you use every day. But there are plenty of features that fly under the radar that could be just as useful, if not more.

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RAYMOND OGLESBY @RaymondOglesby2
November 10, 2022

If you use Microsoft Word to create your documents, then you are likely familiar with the features you use every day. But there are plenty of features that fly under the radar that could be just as useful, if not more.

Here, we will look at just three Word features you should be using. These tools can save you time, improve the readability of your document, and even enhance your overall Microsoft Word experience.

This is for devices using Microsoft Word. Screenshots are from Windows 10

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Distraction Free Writing Using Focus

If you do a lot of writing in Word, especially for things that need your full attention, you can enjoy distraction-free writing with Focus.

First, enable the feature by selecting Focus in the Status Bar on the View tab. Refer to the below image:

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Accessing the Focus option

Next, you will see your document take over your entire screen with no Ribbon, Status Bar, or anything else to get in the way of your concentration. See the below image:

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Your Focus enabled document

Move your cursor to the top anytime to redisplay these items or to deselect Focus and return to your normal view.

Document Preview Using Document Editor

Another terrific feature in Microsoft Word is the Editor. With it, you can check your document for spelling, grammar, punctuation, readability, and more, all in one spot.

First, head to the Home tab and select Editor in the Editor section of the Ribbon. See the following image:

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Accessing Editor option

Next, when the sidebar opens, you will see your score at the top. You can then review necessary Corrections, Refinements, and see if similar documents appear on the web.

Note! For a very long document, this may take several minutes for the stats to be collected.

Refer to the below image:

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Your Editor stats

Now, select Document Stats in the Insights section to view counts of words and paragraphs, averages of characters per word and words per sentence, and readability scores for grade-level and passive sentences. See the below image:

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Your Document stats

Next, click the “X” on the top right of the Editor sidebar to close the tool when you finish.

References and Citations Using Researcher

One more feature in Word that goes a bit unnoticed is the Researcher tool. With it, you can look up almost anything on the internet and insert details for it without ever leaving your document.

First, head to the References tab and choose Researcher in the Research section of the Ribbon. See the following image:

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Accessing the Researcher option

Next, the Researcher sidebar opens on the right. Enter your search term into the box and press Enter. Refer to the below image:

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Entering your search

Now, you will see the results of your search. Select one to read more. See the below image:

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Your search results

You can copy and paste the text you see into your document, then click the plus sign on the top right of the item in the sidebar to add a citation for it. See the following image:

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Add a citation to your document

Researcher is a handy and helpful tool for essays, papers, and research documents.

These three features can help you no matter what type of document, article, or paper you create in Microsoft Word.

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Author: Raymond

I am Raymond Oglesby, an Information Technology (IT) specialist with 30 years in the field. I have taught Microsoft Applications and troubleshot computers in 15 countries and many States. My career was focused on mainframes and desktops from application development to implementation. I have written hundreds of programs for various architectures. I decided to start a blog to share my knowledge and experiences with you. I plan on updating this blog at least twice a week about smart phone apps to Windows. Please feel free to leave a Comment or Tweet. I would love to hear from you. Do you have a computer tech question? I will do my best to answer your inquiry. Please mention the app and version that you are using. To help me out, you can send screenshots of your data related to your question.

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