How to Insert a PDF into Word

One unique feature of Microsoft Word is the ability to insert a PDF file directly into Word, and it can be done in only a few steps. You can insert it as an embedded object, a linked object, or text only.

One unique feature of Microsoft Word is the ability to insert a PDF file directly into Word, and it can be done in only a few steps. You can insert it as an embedded object, a linked object, or text only. Let’s explore how to do this.

This is for devices supporting Microsoft Word

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Embedding Explained

When you embed a PDF file in Word, the first page of your PDF appears in the document. Since an embedded object becomes part of the document after it is inserted, it’s no longer connected to the source file. Any changes made to the original PDF in the future will not be reflected in the Word document.

Linking Explained

Inserting a PDF file as a linked object means it appears as the first page of the PDF, but it is also linked to the original file. Changes made to the PDF will also be reflected in the Word document. You can opt to display an icon instead of a preview. Either option will open the PDF file when selected.

Text Only Explained

Inserting a PDF as text involves the use of copy and paste. Copying the text from the PDF file and pasting it into a document is a straightforward way to insert a bit of text into Word.

Embed or Link a PDF

First, open a Word document, and place your cursor where you would like to insert the PDF file. Next, select the Insert tab. Refer to below image:

Insert PDF 1
Selecting the Insert tab

Now, click Object from the Text group. See below image:

Insert PDF 2
Selecting the Object option

From the small drop-down menu, select Object. See following image:

Insert PDF 3
Selecting the Object option from drop-down menu

From the Object window, click the Create from File tab. Next, select Browse. Refer to below image:

Insert PDF 4
From the Create from file tab, selecting the Browse option

Navigate to the location of the PDF, select it, and then click Insert. See below image:

Insert PDF 5
Selecting your PDF file to Insert into Word

Selecting Your Options

Now, it is time to decide if you want to (1) link directly to the source file, and/or (2) display the PDF as an icon. Link directly to the source file if you want to have the inserted file reflect any new changes made to the source file. To do so, just checkmark the Link to file option. You are linking to the PDF in your document.

While here, checkmark Display as icon if you don’t want to take up too much space on the page. If you do not enable any of these options, the PDF will be displayed in its entirety on the Word document and will not reflect any new changes made to the source file. You are embedding the PDF into your document.

To finish, select OK. Refer to below image:

Insert PDF 6
Selecting ink your PDF file and display an icon

The PDF will now be inserted in the Word document. See below image:

Insert PDF 7
Your linked PDF file displayed as an icon in Word

Copy and Paste

Copy

First, open your PDF file. Now, highlight some text you want to copy. Next, right-click your selection and select Copy.

Paste

Second, open your Word document. Now, place the cursor where you want to paste the text from the PDF file. Next, right-click and select a Paste option with or without formatting.

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How to Set the Oxford Comma in Microsoft Word

Microsoft Word can warn you about the Oxford or “serial comma”, whether you prefer to use the extra comma or not. It is a feature in the latest Word 365 and Word 2019 and goes back to Word 2002. By default, the option is off.

Microsoft Word can warn you about the Oxford or “serial comma”, whether you prefer to use the extra comma or not. It is a feature in the latest Word 365 and Word 2019 and goes back to Word 2002. By default, the option is off.

The Oxford comma is one of those grammatical things that most people do not worry about. It is a question of whether to add a comma at the end of a list, for example:

Raymond is teaching on Word, Excel, Access and Outlook.

Or using the Oxford comma:

Raymond is teaching on Word, Excel, Access, and Outlook.

It is okay to ingnore the Oxford comma for personal documents, emails, tweets and your personal Facebook page. However for business purposes, especially legal documents, you should use the Oxford comma. Avoiding the use of the Oxford comma has resulted in various lawsuits forcing companies to pay employees millions; what was implied without the comma failed in the courts. Moral of the lawsuits; use the Oxford comma for clarity and to avoid lawsuits.

In our example, using the Oxford comma says Raymond is teaching each class separately. Without the comma denotes that Raymond is teaching Access and Outlook as a combined class.

The setting for the Oxford comma has changed in the various Word versions.

This is for Word 365, Word 2019, and Word 2016 for PCs and Macs

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Finding the Oxford Comma

Open a Word document. Next, click the File menu option. Now, navigate to

Options > Proofing > Writing Style > Settings

Now, scroll down the long list till you see the Oxford Comma checkbox in the Punctuation Conventions section. Refer to below image:

Oxford Comma 1
The Oxford Comma option

Setting the Oxford Comma

Checking the box will enforce the comma in lists. A missing Oxford comma will show a red dashed line with the suggestion “A comma before “and” or “or” could make this clearer.” See below image:

Oxford Comma 2
The Oxford Comma suggestion

Grammar checking in English is hard but the software does a remarkable job. This being said, the feature is not perfect and is no substitute for proof reading.

While discussing grammer, there is another similar situation. I see a lot of blog posts using words like “It’s” or Doesn”t”. The correct usage is to avoid using the apostrophe. In my examples, you would spell out the words to say “It is” and “Does not” for clarity.

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How to Control Text in Google Chrome

If you’re having trouble comfortably reading text that is either too small or too big on a website in Google Chrome, there’s a quick way to change it.

If you’re having trouble comfortably reading text that is either too small or too big on a website in Google Chrome, there’s a quick way to change it. Let’s explore how to do this.

Chrome includes a feature called Zoom that allows you to quickly make text and images bigger or smaller on any website. You can zoom a web page from anywhere between 25% and 500% of its usual size.

When you navigate away from a page, Chrome will remember your zoom level for that website when you come back to it.

This is for devices using Google Chrome

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First, open Chrome on your devuce,.

Method 1: Using Keyboard Shortcuts

  • Press Ctrl and + (plus) to zoom in
  • Press Ctrl and (minus) to zoom out
  • Press Ctrl and 0 (zero) to return to the default size, normally 100%

Method 2: Using the Mouse

Press and hold the Ctrl key and rotate the scroll wheel on your mouse. Depending on which direction you spin the wheel, the text will become larger or smaller.

Method 3: Using the Menu

Select the Hamburger icon (the one with 3 dots) in the top-right of the Chrome web browser. Refer to below image:

Google Text 1
The Hamburger icon

In the Zoom section, select the + (plus) button to increase the size of text and images. Select the (minus) button to decrease the size of text and images. See below image:

Google Text 2
Selecting a Zoom level

Press the Esc key to hide the menu.

Reset Zoom

One way is to use any of the zoom methods listed above to set the zoom level to 100%.

Another way is to select the magnifying glass icon in the address bar (this will only appear if you are zoomed to a level other than 100%), then select Reset. If you dont see the magnifying glass (normally due to numerous icons), just press and hold the Ctrl key while pressing the + (plus) or (minus) key or mouse scroll. See following image;

Google Text 3
Resetting the Zoom

Set a Custom Default

You can customise the default zoom level used by the Google Chrome browser. This way, text and images will always appear larger or smaller whenever you use the browser. To do so:

Select the Hamburger icon (the one with 3 dots) in the top-right of the Chrome web browser. Refer to below image:

Google Text 1
The Hamburger icon

Select Settings from the menu. See below image;

Google Text 4
Accessing the Settings

In the search box at the top of the Settings page, type “page zoom”. See following image:

Google Text 5
Using the Settings search box

Under the Appearance options, select the drop-down menu for Page zoom and choose a new default zoom level. Refer to below image:

Google Text 6
Selecting a custome Zoom level

That’s it. Now you can make your Chrome browsing easier on your eyes.

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How to Navigate Outlook’s New Search Feature

Recently, Microsoft has changed how the Search works. It is now more robust with many new options. The Search box is now located at the top of the screen in the title bar. This is called Microsoft Search and is available in both client and web apps.

Recently, Microsoft has changed how the Search works. It is now more robust with many new options. The Search box is now located at the top of the screen in the title bar. This is called Microsoft Search and is available in both client and web apps.

This is for devices running Outlook. Screenshots are from Office 365

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The Search Box

Refer to below image for the new Search box:

Search 1
The new Search box

First, you will notice the Search box is bigger and longer. Also, Microsoft has added two keyboard shortcuts; CNTL+E and ALT+Q for those people who favor the keyboard over a mouse.

Now when you click inside the Search box or use a keyboard shortcut, a menu appears that shows recent searches, people and actions. See following image:

Search 2
The Search box menu

The menu is in a fixed position and covers up a lot of tools found on the Search tab ribbon. If you want to access these tools you have click on a blank space outside the Search results. See below image:

Search 3
Click off the Search box

Using the Search Box

As you type in the Search box, the menu will filter down search terms, people, and actions to match what you type. This is the biggest change in Microsoft Search: it no longer just searches through email. The new feature searches everything in Outlook, including Outlook functionality.

If you want to know how to edit emails, type “edit” in the Search box and, below any emails that match the word, the menu will display relevant commands. Refer to below image:

Search 4
The Search box actions

Filter Your Search

Unlike the old Search, Outlook now has a much better and easier user interface for filtering your search. Click the drop-down arrow next to the Search box and a simple search menu appears. See following image:

Search 5
The Search box filters

Type into these filters and Outlook will automatically add the correct syntax to the Search box (as noted below). You no longer need to remember the right commands to type. Refer to below image:

Search 6
Setting up a filter

You are not limited to the default search fields, now you can change the default search fields as well. Just click Add More Options. This will bring up additional options you can turn on or off. Click Apply when you’re done.See below image:

Search 7
More Search options

The Search Command

If you’re not a fan of the new dropdown, the Search tab on the ribbon is still there, although now it only appears when you click into the Search box, then click on a blank space in the ribbon. See following image:

Search 8
The Search command

The new Search has more power and functionality than the old Search box and provides more screen space for your actual emails. It’s a definite improvement. Enjoy the new Search feature.

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How to Save a Microsoft Edge Web Page as a PDF

At times you would like to “grab” a copy of a web page in Microsoft Edge without printing it out on paper. This is not obvious but easily to do on various devices.

At times you would like to “grab” a copy of a web page in Microsoft Edge without printing it out on paper. This is not obvious but easily to do on various devices.

This is for Windows 10 PCs, Macs and other devices that support Microsoft Edge

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First, open Edge and navigate to a web page you would like to save as a PDF. In the upper right hand corner, click on the hamburger icon (the one with three dots). Refer to below image:

Edge PDF 1
The Hamburger icon

In the pop-up menu, select Print. See below image:

Edge PDF 2
The Edge Print option

The Print window will open that contains a preview of what the page will look like saved as a PDF file. Select Printer from the drop-down menu, then select Save as PDF. See following image:

Edge PDF 3
Edge’s Save as PDF option

Use the Pages option to save certain pages (for example, only the first page like in my example or a range of pages). If you would like to change the orientation of the PDF file from portrait (the default) to landscape, click on the Layout option.

When you are done with your options, click on the Save button at the bottom of the page. Refer to below image:

Edge PDF 4
Edge’s Save your changes option

The Save As dialog box will open. Enter the path where you want to save your PDF file and rename the file, if necessary. Click Save to save your file. See following image:

Edge PDF 5
Edge’s Save the PDF file

Your web page(s) will be saved as a PDF file in the location you have chosen.

It’s possible to save documents to PDF files other than Edge. Whether its a Window 10 or a Mac computer, print-to-PDF functionally will be similar.

RELATED

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How to Save a Google Chrome Web Page as a PDF

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How to Save a Google Chrome Web Page as a PDF

At times you would like to “grab” a copy of a web page in Google Chrome without printing it out on paper. This is not obvious but easily to do on various devices.

At times you would like to “grab” a copy of a web page in Google Chrome without printing it out on paper. This is not obvious but easily to do on various devices.

This is for Windows 10 PCs, Macs and other devices that support Google Chrome

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First, open Chrome and navigate to a web page you would like to save as a PDF. In the upper right hand corner, click on the hamburger icon (the one with three dots). Refer to below image:

Chrome PDF 1
The Hamburger icon

In the pop-up menu, select Print. See below image:

Chrome PDF 2
The Chrome Print option

The Print window will open. From here, select Destination, then click on Save as PDF. See following image:

Chrome PDF 3
Chrome’s Save as PDF option

Use the Pages option to save certain pages (for example, only the first page like in my example or a range of pages). If you would like to change the orientation of the PDF file from portrait (the default) to landscape, click on the Layout option.

When you are done with your options, click on the Save button at the bottom of the page. Refer to below image:

Chrome PDF 4
Chrome’s Save your changes option

The Save As dialog box will open. Enter the path where you want to save your PDF file and rename the file, if necessary. Click Save to save your file. See following image:

Chrome PDF 5
Chrome’s Save the PDF file

Your web page(s) will be saved as a PDF file in the location you have chosen.

It’s possible to save documents to PDF files other than Chrome. Whether its a Window 10 or a Mac computer, print-to-PDF functionally will be similar.

RELATED

Note! Coming soon if inactive
How to Save a Microsoft Edge Web Page as a PDF

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Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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How to Use an Email Expire Date in Microsoft Outlook

Outlook lets you add an expiration date to email you send or receive. Once the expiration date has passed the email will be displayed with different formatting, a strikethrough, and you can use Outlook’s built-in tools to manage expired email automatically.

Outlook lets you add an expiration date to email you send or receive. Once the expiration date has passed the email will be displayed with different formatting, a strikethrough, and you can use Outlook’s built-in tools to manage expired email automatically.

This is for Microsoft Outlook 2010 and later. Screenshots are from Microsoft 365 Outlook

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Set an Expire Date for a Sent Email

To add an expiration date to an email you’re sending, you need to open the Properties window for the email.

Open Outlook and compose a message. Then click on Options. Next, in the More Options Group click on Message Options. The Propeties window will be displayed. Now, in the Delivery Options Group, checkmark Expires after and set the Date and Time you wish for the email to expire. Refer to below image:

Outlook Expire Date 1
Settring Expire Date for a sent email

Outlook has a formatting rule for expired emails. This rule can be found under the Conditional Formatting dialog. The dialog box is displayed from the View tab, then select View Settings. Next, select Conditional Formatting option. The email that has expired has a grey font and the text has a strikethrough. See below image:

Outlook Expire Date 2
Setting Expire date formatting

This formatting rule will be applied to the receiptents’s Outlook as well as other web apps, like GMail. Now, click OK twice to close the dialog boxes.

For demonstration purposes, I am backdating the email to show the strikethrough formatting when I open the email. Now, close the Properties window and send the email. You will get a prompt saying the Expire Date has passed if backdating or if the date has actually passed, just click Yes. It can still be opened but the strikethrough gives a visual indication that the email is no longer relevant. See following image:

Outlook Expire Date 3
The sent email with formatting

Set an Expire Date for All Messages You Send

You can setup Outlook to automatically add an expiration date of some number of days after the message is sent.

Double-click to open the message. Next, click on File then Options. Next, click on the Mail tab. Under the Send Messages Group, checkmark Mark messages as expired after this many days and set the days you wish for the email to expire. Click OK to save your change. Refer to below image:

Outlook Expire Date 4
Setting the Expire Date for all emails you send

Delete An Expired Email

To delete an expired email. Just select the strikethrough emails and click the Delete icon in the ribbon or press the Del key. You could also show the expired emails by adding a column to a folder that shows the expiration date.

If you have turned on Outlook auto archive feature, then you can delete emails automatically based on expire date.

Open the AutoArchives window by File > Options > Advanced. Select the option AutoArchive Settings. Checkmark the option Run AutoArchive every 14 days (the default). Select OK twice to save your change. See following image:

Outlook Expire Date 5
Setting the AutoArchive feature

When this option is enabled, emails will be deleted or moved (depending on other settings) when the date has passed.

Set an Expire Date for Received Email

You can set an expiration date for a message you have received.

Double-click to open the message. You can not set an expiration date from the Reading Pane.

Select File then Properties. Under Delivery Options, checkmark the box Expires after amd se;ect a date and time for your message to expire. Then, click Close and the Save icon in the upper left hand corner of your message or click File > Save to save your change. Refer to below image:

Outlook Expire Date 6
Setting Expire Date for received email

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How to Recall an Email in Gmail

Oops! You just sent a Google Gmail message that you did not want to send. You realize for one reason or another that the message has a mistake or that it shouldn’t have been sent at all. Using Gmail, you have a small window of time in which to undo your mistake.

Oops! You just sent a Google Gmail message that you did not want to send. You realize for one reason or another that the message has a mistake or that it shouldn’t have been sent at all. Using Gmail, you have a small window of time in which to undo your mistake.

By default, Gmail only gives you a 5 second delay in which to recall an email after you hit the Send button. If this is too short, you’ll need to extend the length of time Gmail will keep emails pending before it sends them. Once an email(s) are sent, you are unable to recall them.

This is for Windows 10 PCs, Macs and other devices that support Google Gmail

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Setting the Time Delay in Web Based Gmail

Unfortunately, you can’t change the length of this cancellation period in the Gmail app. You’ll need to do this in the Settings menu of Web based Gmail using your Windows 10 PC or Mac.

First, open Gmail using your browser and click Settings (the gear icon) in upper right-hand corner. Next, click the See all settings option. Refer to below image:

Gmail Recall 1
Open Web based Gmail Settings

In the General tab, you’ll see an option for Undo Send with a default 5 seconds delay. You can change this to periods of 10, 20, and 30 seconds from the drop-down list. It is recommended you set a 30 second delay. See below image:

Gmail Recall 2
Setting the Cancellation Period in Web based Gmail Settings

Scroll way down till you see the Save Changes button at the bottom of the screen. Press this button to save your change. The Settings window will then close.

The cancellation period you’ve selected will be applied to your Google account across all your devices.

How to Recall a Web Email in Gmail

If you want to recall a message sent by a Web based Gmail, you’ll need to do so within the cancellation period that applies to your account. This period begins from the moment you press the Send button. If you followed my recommendation, you have 30 seconds.

To recall an email, press the Undo button that appears in the black Message Sent pop-up. It is visible in the bottom-left corner of the Web based Gmail window. See following image:

Gmail Recall 3
Undo your email in Web based Gmail

This is your only chance to recall the email. If you miss it, or you click the “X” button to close the pop-up, you won’t be able to recall it. Once the cancellation period has passed, the Undo button will disappear and the email will be sent.

How to Recall a Mobile Device Email in Gmail

The process for recalling a mobile device email is similar to using the Web based Gmail. Your cancellation period you setup above for your Google account applies.

Go ahead an send an email using the Gmail app. A black pop-up box will appear at the bottom of your screen, telling you that the email has been sent.

The Undo button will appear on the right-hand side of this pop-up. If you want to stop the email, tap this button within the cancellation period or 30 seconds if following my recommendation. Refer to below image:

Gmail Recall 4
Undo your email using Gmail app

Pressing Undo will recall the email, returning you to the Compose draft screen in the Gmail app. At this point, you can then make changes to your email, save it as a draft or delete it.

RELATED

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How to Recall a Sent Microsoft Outlook Message

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How to Recall a Sent Microsoft Outlook Message

Oops! You just sent a Microsoft Outlook message that you did not want to send. You realize for one reason or another that the message has a mistake or that it shouldn’t have been sent at all. You can fix your mistake by recalling the message. Using the recall feature, under the right conditions, your email is deleted without the recipient ever seeing the message. You can also send the recipient a replacement email with the correct information.

Oops! You just sent a Microsoft Outlook message that you did not want to send. You realize for one reason or another that the message has a mistake or that it shouldn’t have been sent at all. You can fix your mistake by recalling the message. Using the recall feature, under the right conditions, your email is deleted without the recipient ever seeing the message. You can also send the recipient a replacement email with the correct information.

For a message to be recalled, both you and the recipient must have a Microsoft 365 Business Account or Microsoft Exchange email account in the same organization. The email must not not have been read by the recipient.

However, even if you and the recipient use different email accounts, the recall feature is useful. Though the initial email won’t be deleted, the recipient receives a follow-up message indicating that you want to recall the previous email. That tells them that your initial one is incorrect for some reason. You should then follow-up your initial email and recall message with another email that contains the right information or corrects the initial one.

To summarize, three emails are involved. The initial email with incorrect information, the recall message email, then the follow-up email with the correct information.

This is for Windows 10 PCs, Macs and other devices that support Microsoft Outlook

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Recall a Message

Let’s send an email. Open Outlook, start new email and address to a recipient, then send the email. Refer to below image:

Recall 1
Initial Outlook email

Now, let’s say you notice an error in your email and want to recall it. In our example, the vacation dates are incorrect.

Open the email from your Sent Items folder. Select the Actions icon and click the option Recall This Message. See following image:

Recall 2
Recall initial Outlook email

The Recall This Message window opens to offer two options. Choosing Delete unread copies of this message tries to remove the message with no follow-up. Choosing Delete unread copies and replace with a new message provides the opportunity to send a follow-up message with the correct information. To learn of the recall’s success, ensure the box is checked for Tell me if the recall succeeds or fails for each recipient then click OK. Refer to below image:

Recall 3
Options for recalling initial Outlook email

If you chose the option to replace with a new message, a new email appears with the text from the initial email. You can fix any errors and send a corrected replacement message or a follow-up email with the corrected information. In my example, the recall message failed because I had already read the message. See following image:

Recall 4
Recall of initial Outlook email failed because recipent (me) had read the message

If you and the recipient use the same Microsoft 365 Business or Exchange, then the initial email should be deleted automatically. If so, you will receive an email saying the recall was successful for that recipient.

If you and the recipient use different email accounts, the initial emails remains in that person’s inbox. A follow-up email arrives that tells the recipient you would like to recall the message. You then have to rely on the recipient to delete or ignore the initial message. At this point, a third email could be sent with the corrected information. Refer to below image:

Recall 5
Corrected Outlook email

RELATED

Note! Coming soon if inactive
How to Recall an Email in Gmail

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The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath

How Do You Start Safari With a Blank Page?

In the “old days”, back to iPhone 4, Safari was slooooow to load. By default, Safari either loads the last page you visited or your bookmarks. This tip will start Safari with a blank page. Then you can immediately begin searching for a particular topic without having to wait for graphics and text to load or for installed apps.

This is the second post in a series on Apple iPhone and its Safari web browser. I am updating and republishing this post. I just read another long blog about how to stop Safari from opening apps upon startup. All you have to do is start Safari with a blani page. Here’s how to do this.

In the “old days”, back to iPhone 4, Safari was slooooow to load. By default, Safari either loads the last page you visited or your bookmarks. This tip will start Safari with a blank page. Then you can immediately begin searching for a particular topic without having to wait for graphics and text to load or for installed apps.

This is for iPhone, iPad and Mac using Safari web browser

Following are the steps to do this:

  • Tap on Safari, usually located in bottom right of your Home page
  • Tap on URL field and type “about:blank” (without quotation marks)
  • Tap Go (for iOS13)
  • Tap on the bottom Share arrow icon and scroll
  • Select Add to Home Screen to create a bookmark
  • Label the bookmark to something like “Blank Safari” (without any quotation marks)
  • Tap Add (for iOS13)
  • You will see a white blank Safari icon on your Home page. If you have several pages, it will appear on an empty icon space
  • You can drag this icon to wherever you want
  • When you tap this icon, Safari will instantly load a blank page

Your blank Safari screen should look like the following image:

Safari Blank Page
Just highlight the about:blank URL and enter your search criteria.

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The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath