How to Add a Signature to Microsoft Word

Adding your signature into a Microsoft Word document is a way to put your own stamp on it and make it look official and professional.

RAYMOND OGLESBY @RaymondOglesby2
October 14, 2021

Adding your signature into a Microsoft Word document is a way to put your own stamp on it and make it look official and professional. Let’s explore how this is done.

This is for devices running Word. We are using Word for Microsoft 365 on Windows 10.

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There are several ways to add your signature to a Word document. You can add a signature line for a post-print signature, or insert your own handwritten signature as a picture.

Add a Signature Line

A Signature Line provides you, or somebody else, with a location to sign a printed document. If you are planning on printing your Word document, adding a Signature Line is probably the easiest way.

First, open a Word document. In the Text section, click

Insert > Signature Line

Refer to below image:

Signature 1
Selecting Signature Line option

Next, in the Signature Setup box that appears, fill out your signature details. You can include the name, title, and email address of the signer. This can be you or somebody else.

You can also provide instructions for the signer. Once you are ready, click OK to insert your Signature Line. See below image:

Signature 2
Setting up Signature details

Now, once you have confirmed your signature options, a Signature Line is inserted with a cross and a line to signify where to sign. See following image:

Signature 3
Your Signature Line

You can now drag-and-drop this into an appropriate position within your Word document. The document can then be signed at this position after printing.

Add a Picture Signature

If you would prefer to use your handwritten signature, you can take a picture or scan a copy of it and upload it to your computer. You can then insert a picture of your signature into the Word document.

First, place your cursor where you want to locate the signature, preferably just below the Signature Line box.

To insert the image into your document, click

Insert > Pictures > This Device

Your File Explorer will open for you to choose your signature image, then click Insert. Highlight your Signature Line box, and click the Layout Options icon. From here, choose the Layout Option, In Front of Text.

Signature 4
Selecting In Front of Text for Layout Option

Next, drag-and-drop your signature picture onto the Signature Line. See below image:

Signature 5
Your final result

Optionally, following the above steps, you could add a photo below or to the side of your Signature Line box.

Quote For the Day

People are always asking for the latest developments in the unification of this theory with that theory, and they don’t give us a chance to tell them anything about one of the theories that we know pretty well. They always want to know things that we don’t know.

Richard P Feynman

That’s it. You now know how to add a signature into a Word document. Please feel free to share this post! One way to share is via Twitter.

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How to Add the Developer Tab in Office Apps

Sooner or later, you will need the Developer Tab in Word, Excel, PowerPoint, or Outlook. Even if you know nothing about programming, there are buttons on the Developer tab that are necessary for some of the clever features in Office.

RAYMOND OGLESBY @RaymondOglesby2
September 28, 2021

Sooner or later, you will need the Developer Tab in Word, Excel, PowerPoint, or Outlook. Even if you know nothing about programming, there are buttons on the Developer tab that are necessary for some of the clever features in Office.

The Developer tab is not displayed by default, but you can add it to the ribbon in a few easy steps.

This is for devices running Microsoft Office

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First, open an Office app, like Word, and any document. Now, right-click within any Tab in the Ribbon and select Customize the Ribbon. Refer to below image:

Ribbon 1
Select Customize the Ribbon option

Next, in the right-hand side, select All Tabs from the drop down menu and simply checkmark the Developer tab box. Now, select OK to enable the Developer tab. See below image:

Ribbon 2
Enable the Developer tab

Next, exit your Office app, restart the app and load your document. You will see the Developer tab in your ribbon. Just click the tab to view its options. See following image:

Ribbon 3
Your Developer tab

Quote For the Day

‘Fahrenheit 451’ postulates a lot of things I didn’t want to have happen.

Ray Bradbury

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Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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How to Freely Move Pictures in Word

Whenever you insert a graphic into a document, it is inserted “in line with text” by default. This treats the object as if it were text, moving it around the page as text is inserted. You can enable text wrapping on an object to move it around freely, forcing the text to move around to accommodate it.

RAYMOND OGLESBY @RaymondOglesby2
August 24, 2021

Whenever you insert a graphic into a document, it is inserted “in line with text” by default. This treats the object as if it were text, moving it around the page as text is inserted. You can enable text wrapping on an object to move it around freely, forcing the text to move around to accommodate it. Let’s explore this feature.

This is for devices running Word

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Make Single Picture Moveable

First, open Microsoft Word on your Windows or Mac computer. On Word’s first screen, select Blank document to create a new document. Refer to below image:

Word 1
Open a blank Word document

Now, in Word’s editing window, click the Insert tab at the top. See below image:

Word 2
Click the Insert tab

Next, under the Illustrations section, click

Pictures > This Device

This lets you add a picture from your computer. See following image:

Word 3
Click This Device to locate a picture on your computer

Now, using your File Explorer, navigate to your picture. Double-click the picture to add it to your Word document. Refer to below image:

Word 4
Find a picture on File Explorer

Next, on Word’s editing screen, right-click the image that you just added and select

Wrap Text > In Front of Text

from the menu. See below image:

Word 5
Locate picture in Front of Text

Your picture is now freely movable. Drag and drop it anywhere you want in your document. See following image:

Word 6
The final result

Make All Pictures Moveable

If you would like to make all of your future pictures freely move in your Word documents, you can modify an option in Word’s Settings menu.

First, launch Microsoft Word on your Windows or Mac computer. Now, on Word’s main screen in the lower-left corner, click Options.

Note! If you are on Word’s document editing screen, instead, click File at the top to see Options.

Refer to below image:

Word 7
Select Options

Next, select Advanced in the sidebar on the left. See below image:

Word 8
Select Advanced

Now, scroll down the right pane to the Cut, copy, and paste section. Locate the Insert/paste picture as option and click the drop-down menu next to it. See following image:

Word 9
Locate drop down menu

Next, select In front of text option in the drop-down menu. Refer to below image:

Word 10
Select In front of text option

Now, click OK at the bottom of the Options window to save your changes and close the window. See below image:

Word 11
Save your changes and exit

From now on, Word will allow you to freely move pictures on top of text in your documents.

You might be thinking about spacing around your text. As is, with the picture being in front of your text, your text is hidden. One way to fix this is using the option Through or Top and bottom of the picture instead of choosing In front of text.

Quote For the Day

Science fiction is any idea that occurs in the head and doesn’t exist yet, but soon will, and will change everything for everybody, and nothing will ever be the same again. As soon as you have an idea that changes some small part of the world you are writing science fiction. It is always the art of the possible, never the impossible.

Ray Bradbury

You are finished on making pictures moveable in Word. Please feel free to share this post! One way to share is via Twitter.

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Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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How to Use the Microsoft Measurement Converter

Microsoft Word, PowerPoint, and Outlook offer a hidden measurement converter to save you from doing measurement conversions manually. If you are working with a document, presentation, or email that contains measurements, you will find this time-saving feature useful.

RAYMOND OGLESBY @RaymondOglesby2
August 17, 2021

Microsoft Word, PowerPoint, and Outlook offer a hidden measurement converter to save you from doing measurement conversions manually. If you are working with a document, presentation, or email that contains measurements, you will find this time-saving feature useful. Lets explore this feature.

This is for Office 365. Screenshots are from Windows 10 PC.

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Enable Converter in Word and PowerPoint

First, open a document in Microsoft Word or a presentation in PowerPoint. Next, click

File > Options

from the menu. Now, select Proofing on the left and click AutoCorrect Options on the right. Refer to below image:

Accessing AutoCorrect.Options

Next, select the Actions tab. Now, check the boxes for Enable Additional Actions in the right-click menu then Measurement Converter from the list. You will notice other actions you can enable. Just checkmark any additional ones you would like to use. See below image:

Enabling Measurement Converter option

Click OK, then OK once more to save and exit the options menu.

Enable Converter in Outlook

First, open Microsoft Outlook and click

File > Options

from your inbox or an email window.

Now, select Mail on the left and click Editor Options on the right. See following image:

Accessing Editor Options

On the next screen, choose Proofing on the left and AutoCorrect Options on the right. Refer to below image:

Accessing AutoCorrect Options

Next, select the Actions tab. Now, check the boxes for Enable Additional Actions in the right-click menu, and Measurement Converter in the list. Like with Word and PowerPoint you can checkmark the boxes for any other actions you would like to use. See below image:

Enabling Measurement Converter option

Next click OK on all screens to save and exit,

Use the Converter in Office

When you receive a document that includes unfamiliar measurements, such as those from a foreign country, this tool takes the work out of manual conversions. And if you are creating the document yourself, you can convert the measurement for your audience.

Just, select the text containing the measurement. You can do this by dragging your cursor through it.

Now, right-click and move your cursor down to Additional Actions in the menu. You will see the Measurement Converter in the pop-out window. Refer to below image:

Accessing Measurement Converter

This lets you view the conversion. Additionally, you can click to select a conversion from the list and it will replace the measurement in your document, presentation, or email. This is convenient when you are preparing an item for someone expecting a different unit of measurement.

Quote For the Day

The greatest mistake you can make in life is continually fearing that you’ll make one.

Elbert Hubbard

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I Would Like to Hear From You

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How to Remove All Images in a Word Document

If you need to quickly remove all the images and graphics from a Microsoft Word document, it’s easy to use a built-in option to delete them all at once.

If you need to quickly remove all the images and graphics from a Microsoft Word document, it’s easy to use a built-in option to delete them all at once. Let’s explore how this is done.

This is for devices running Microsoft Word

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The Technique

Microsoft Word includes a feature called Find and Replace to find items in your documents and replace them with something of your choice. Using this feature, you can find all the images in your document and replace them with nothing. This removes the images and leaves a blank space where they were located.

As a slight drawback, this technique will also remove all charts and graphs from your document.

The Removal Process

First, open your document with Microsoft Word. Next, in the menu at the top of the window, click Home. Now, click Replace in the Editing section of the toolbar. Refer to below image:

Image 1
Accessing the Replace button

Next, in the Find and Replace window, click the Find what box. In this box, type:

^g

(Alternately, you can click the More button, and then select Special and Graphic from the drop-down menu. Word will insert a ^g for you.)

In this case, ^g is a special code that means “graphic.” This “graphic” tag includes all images, charts, or graphs in your document. But no need to worry, you can undo this step later if you remove the images by mistake.

Now, click Replace All at the bottom of the window. See below image:

Image 2
Selecting Replace All to remove all images

All images in your document will be removed. A pop-up window will appear denoting the number of images removed. Click OK to close the window. See following image:

Image 3
Pop-up window denoting number of images replaced with a blank line

If you want to bring them back, press Ctrl+Z on Windows or Command+Z on Mac to undo the removal process. Or, you can insert images again if necessary. (You may need to edit your document to remove blank lines). Now, save your changes (if any) and exit Word.

Quote For the Day

The art of teaching is the art of assisting discovery.

Mark Van Doren

That was easy. Please feel free to share this post! One way to share is via Twitter.

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I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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How to Insert an Animated GIF Into Word

Adding an animated GIF GIF to your Word document is useful if you want to convey a message, demonstrate an activity, capture the audience’s attention, or just add some flair.

Adding an animated GIF to your Word document is useful if you want to convey a message, demonstrate an activity, capture the audience’s attention, or just add some flair. Let’s explore how this is done.

This is for devices running Windows 10 and Word. Screenshots are from Word in Office 365

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Microsoft Word lets you insert animated GIFs stored on your computer’s hard drive. The process for inserting a GIF in a Word document is no different than inserting a photo. Unfortunately, this only works in Microsoft Word for Windows 10. If you are a Mac user, you can still insert a GIF, but it will not be animated.

First, launch Word and place the cursor in the document’s location where you want the GIF to appear. Now, in the Illustrations group of the Insert tab, click Pictures. Next, choose This Device from the drop-down menu. Refer to below image:

GIF 1
Selecting where to find a GIF

Now, the File Explorer will open. Next, locate and select the GIF you want to insert, then click Insert. See below image:

GIF 3
Selecting a GiF to insert

The GiF will appear in your Word document. If you want to pause the Animation, click the pause icon in the bottom-left corner of the image. See following image:

GIF 6
Your GIF inserted into Word

To add alt text, right-click the GIF and then select Edit Alt Text from the context menu. Refer to below image:

GIF 4
Selecting the Edit Alt Text option

The Alt Text pane will appear to the right of the window. Type the desired alt text in the text box. See below image:

GIF 5
Entering your Alt Text

You have now learned how to insert an animated GIF into your Microsoft Word document. Congratulations!

Quote For the Day

If you are not sitting at the table, you are on the menu.

Jenny Boyer, MD, President of Tulsa County Medical Association

That’s it. Please feel free to share this post! One way to share is via Twitter.

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How to Insert a YouTube Video Into Word

There might be times when it would be helpful to add a YouTube video to a Microsoft Word document. It can help you get your point across or help with training. Inserting the YouTube video directly into the document makes it easier to watch it. Word allows you to include the video right inside the document. Then the reader does not need to click a link to the video and launch a separate browser instance.

There might be times when it would be helpful to add a YouTube video to a Microsoft Word document. It can help you get your point across or help with training. Inserting the YouTube video directly into the document makes it easier to watch it. Word allows you to include the video right inside the document. Then the reader does not need to click a link to the video and launch a separate browser instance. Let’s explore how this is done.

This is for Word. Screenshots are from Word in Office 365 and Chrome using Windows 10

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If you follow my example, I will be using a YouTube video from the 2008 Winner in a Poland ballroom dance competition on BBC One. I have been ballroom dancing for 15 years and this is one of the best ballroom dance videos I have found. As of this writing, the video has been viewed over 3.9 million times. I hope you enjoy the video and this post.

Copy YouTube Video URL

To insert a YouTube video into your Word document, open your browser of choice (I am using Chrome) and go to the YouTube website. Now, search for a YouTube video that you want to use by typing the name of the video in the search bar. Next, click the search button or simply press Enter. Refer to below image:

Entering your YouTube video name

Next, select the video from the search results by clicking it. See below image:

Accessing your YouTube video

Now, highlight the video’s URL in the browser’s address bar. Right-click and then select Copy from the context menu. (This is the easiest option). See following image:

YouTube 3
Copy the URL of your YouTube video

Copy YouTube Embed Code

Alternately, to get the embed code, click Share under the video. Refer to below image:

YouTube 4
Accessing your YouTube video Share option

Next, in the Share window, select Embed. See below image:

YouTube 5
Selecting your YouTube video Embed option

Now, the Embed Video window will appear. Click Copy to copy the code to your clipboard. Optionally, if you want to start the video from a specific time, check the box next to Start At and enter the desired time. See following image:

YouTube 6
Copy your YouTube video Embed code

Insert URL or Embed Code

With the URL or embed code copied to your clipboard, open Word. Next, place your pointer where you want to insert your video.

Now, from the top toolbar, click the Insert tab, then select Online Video in the Media group. Refer to below image:

YouTube 7
Selecting the Inset option for Online Video

The Insert a Video dialog box will appear. Next, paste (Ctrl+V or right-click > Paste) the URL or embed code in the text box, then click Insert. See below image where I used the URL:

YouTube 8
Copy/Paste the URL of your YouTube video

The video will now be inserted into the Word document. Clicking the play button will make the video pop out in the foreground while the background is dimmed. Press the Play button again to start. To pause, just click the video.

Your YouTube Video in Word

All of the normal video controls you would find on YouTube are also available for the video inserted into your Word document. See following image on how the video is displayed in Word:

YouTube 9
Your YouTube video inside of a Word document

Quote For the Day

Everybody gets so much information all day long that they lose their common sense.”

Gertrude Stein

That’s it. Please feel free to share this post! One way to share is via Twitter.

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I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath

How to Insert a PowerPoint Slide Into a Word Document

The advantage of the Microsoft Office suite is that all the programs in the collection work quite well together. An example is the ability to link or embed a Microsoft PowerPoint slides into a Microsoft Word document.

The advantage of the Microsoft Office suite is that all the programs in the collection work quite well together. An example is the ability to link or embed a Microsoft PowerPoint slides into a Microsoft Word document. Lets explore how this is done.

This is for devices running PowerPoint and Word

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Linking vs. Embedding Explained

If you link or embed a PowerPoint slide in a Word document, the goal is always the same; to provide an external reference that complements the content of the document. However, there are subtle differences between linking and embedding that you should be aware of.

The difference between linking and embedding an object is how the object’s data is stored and how the object’s content is updated. Since data is stored differently between the two methods, the content update process will also be different.

If you link an object, then that link simply sends the reader to the location of the source object when clicked. The file itself does not actually store any data from the linked object to the file. This is advantageous if the object you are linking to is large in size and you need to reduce the size of your Word document.  The downside is that if the location of the linked object changes, the link in your Word document will break.

If you embed an object, then you do not need to worry about whether the location of the object changes, as it becomes part of the document itself. That is, Word stores the object data in the actual Word file. The good news is that you do not have to worry about broken links in your document. The downside is that when the object is updated, those updates are not reflected in your embedded object, because there is no link connecting it to the source. Also, you will need to consider that the file size increases with embedded objects.

Link or Embed a PowerPoint Slide into a Word Document

First, open the PowerPoint project that contains the slide you want to link or embed. Now, select the desired slide by clicking its preview thumbnail. Refer to below image:

PowerPoint 1
Selecting a PowerPoint slide

Next, copy the slide to your clipboard by using the Ctrl+c (Cmd+c on Mac) keyboard shortcut, or by right-clicking the slide and selecting Copy from the context menu. See below image:

PowerPoint 2
Selecting the Copy option

Now, open your Word document you would like to link or embed the slide to. In the Clipboard group of the Home tab, click the down arrow under Paste. See following image:

PowerPoint 3
Selecting the Paste option

In the drop-down menu, click Paste Special. Refer to below image:

PowerPoint 4
Selecting the Paste Special option from drop-down list

The Paste Special window will appear. If you have copied the PowerPoint slide to your clipboard, you will see a Microsoft PowerPoint Slide Object option in the box under As. Next, click it to select the option. If you do not see this option, repeat the above steps. You may not have copied the slide to your Clipboard.

  • To embed the slide, click the bubble icon next to Paste
  • To link the slide, click the bubble icon next to Paste Link.

Now, select OK to insert the linked or embedded object. See below image:

PowerPoint 5
Selecting the Paste option to embed the PowerPoint slide

Your final Word document should look like the following image:

PowerPoint 6
Your Word document with the PowerPoint slide embedded

The Microsoft PowerPoint slide is now linked or embedded into your Microsoft Word document.

That was easy. You are now finished. Please feel free to share this post! One way to share is via Twitter.

Just click the Tweet icon below. This will launch Twitter where you click its icon to post the Tweet.

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I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath

How to Insert a File into Another Word Document

When creating or modifying a Microsoft Word document, it can be beneficial to insert or embed another file into it. By inserting a file into a Word document, that file becomes a part of the Word document. A reader can open and view the embedded file without requiring special permission or access.

When creating or modifying a Microsoft Word document, it can be beneficial to insert or embed another file into it. By inserting a file into a Word document, that file becomes a part of the Word document. A reader can open and view the embedded file without requiring special permission or access.

Nearly any file can be inserted into a Word document, However, be aware that inserting a file into a Word document can increase its size significantly.

In this post, instead of using “copy and paste” from one document into another, we will show you another way, using the Insert feature.

This is for devices running Word

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First, open the Word document that you would like to add the contents of, another Word document to.

Next, in the Text group of the Insert tab, click the drop-down arrow next to the Object option. Refer to below image:

Copy 1
Accessing the Object option

A drop-down menu will appear. There are two options to choose from here; Object and Text From File.

  • Object: Embeds an object such as a Word document or Excel chart
  • Text From File: Inserts the text from another file into your Word document

The Text From File option is essentially a quicker way to “copy and paste” the content of another file into this one.

Now, click the Text From File option in the drop-down menu. See below image:

Copy 2
Accessing the Text from file option from drop-down menu

Next, the File Explorer (Finder on Mac) will open. Find the file you would like to copy the text from, select it, then click Insert. See following image:

Copy 3
Selecting the file to be inserted into original Word document

The contents of that Word document will now appear in the current Word document. This works well if there is not a lot of content in the other Word document, but if there is, embedding it may be a better option.

You may want to add headings/subheadings to the inserted document.

If your original Word document has a Table of Contents, make sure you update your table. First, under the References tab, select the Update Table option. Refer to below image:

Copy 4
Accessing Update Table option

Now, from the pop-up window that will be displayed, select an option. It is recommended you choose the Update entire table option, then cli ck OK. See below image:

Copy 5
Selecting how you want the Table of Contents to be updated

That’s it. Please feel free to share this post! One way to share is via Twitter.

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I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath

How to Insert an Outlook Contact Into Word

There are a number of ways to insert contact information into a Word document, like using Mail Merge. But what if you just wanted to insert specific Outlook contacts. The easiest way is by adding an Address Book button to the Quick Address Toolbar (QAT) so that you can add contacts on-the-fly and at the touch of a button in any Microsoft Office application.

There are a number of ways to insert contact information into a Word document, like using Mail Merge. But what if you just wanted to insert specific Outlook contacts. The easiest way is by adding an Address Book button to the Quick Address Toolbar (QAT) so that you can add contacts on-the-fly and at the touch of a button in any Microsoft Office application. Lets explore how to insert an Outlook contact into Microsoft Word.

This is for devices running Microsoft Word

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Adding the QAT Address Book Button

(If you have already done this, you may skip this step). To add the button, click the arrow icon in the QAT. This icon opens a drop-down menu that allows you to customize the QAT. Refer to below image:

Contacts 1
Accessing the Quick Access Toolbar

Now, from the available options, choose More Commands. See below image:

Contacts 2
Choosing More Commands

Next, click the Quick Access Toolbar from the left sidebar. Now, choose Commands Not in the Ribbon from the Choose Commands From drop-down menu. See following image:

Contacts 3
Accessing commands not on the ribbon

Now, choose Address Book. Next, click the Add button to add it to the QAT. Refer to below image:

Contacts 4
Adding the Address Book button to the ribbon

Finally, click OK to add the Address Book button. See below image:

Contacts 5
Saving your change for the ribbon

Inserting Contacts Into a Word Document

To insert a contact, position the cursor where you would like to add the contact information. Next, from the Quick Access Toolbar, click the Address Book icon you just added. See following image:

Contacts 6
Selecting the Address Book button to insert a contact

Now, contact names from your address book should appear. If you have multiple address books, select one from the drop-down box to view its contacts. Click the contact you would like to add, then click the OK button. Refer to below image:

Contacts 7
Inserting an Address Book contact into Word

Now, any information that you have for the contact should appear in the document. This, however, is almost entirely up to how thorough you are in creating the contact. For some, it will be just a name and an email address. For others, you will get the full details that includes address, phone number, and the like. It all depends on what you added when you created a new contact (or edited it later).

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