How to Setup Contacts in Zoom

Is your business using Zoom for collaboration during the Coronavirus outbreak? Zoom has become a key tool for working at home and a top choice for vittual meetings. Zoom is free for one-on-one calls that last as long as you like. For three or more people, your calls are limited to 40 minutes. Zoom also has a paid version for an enterprise; it can handle 1000 people.There’s also a plan for small and medium businesses that supports up to 300 participates per call..

Click here for a detailed review of Zoom from PCMag Labs

Click here for setup and install of Zoom from Office Watch

Zoom Meeting’s free account is generous. You can host up to 100 people on a call for free and you can see as many as 49 people on an active call in a gallery-style view. There’s no limit on how many meetings you can host. 

So, how do we setup our contacts with coworkers using Zoom? In this post we offer insight on how to do this.

This post is for Windows 7 or greater, iPhone or iPad with iOS 7 or later, Android 4 or greater, Web browsers, Macs and the Zoom app or program

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Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS

Before you Begin

Of course, you have already setup the app. Linking to other people in Zoom is necessary before you can call them. A person has to be added to your Zoom contacts list and they have to add you before a call is made.

Zoom contacts are separate from Outlook and other contacts list.

Zoom links people by matching email addresses. Some people have multiple email addresses; for example, personal and work or different ones for different purposes or multiple old email addresses.

Which Email Address to Use?

Before adding a person to your contacts list it’s a good idea to check with them on which email address they use to login to Zoom.

To check, they can click on their Zoom Profile in the top right where their name and address is displayed. Refer to below image:

Zoom Contacts 1
Locate the correct email address

Invite a Contact

To link with someone, in the Zoom app, go to the Contacts section, then click the plus “+ “symbol. See following image:

Zoom Contacts 2
Linking a Zoom contact

Enter the email address of the contact you want to add to Zoom. See below image:

Zoom Contacts 3
Adding a Zoom contact

Then you have two options:

  1. Add Contact – sends a contact request to that person’s Zoom account.
  2. Copy Invitation – copies to your clipboard with web link.  Paste that into an email or instant message.

Refer to below image:

Zoom Contacts 4
Web address for the Zoom contact

There is no need to paste the entire text, change it to suit you. The web link is the important part to pass along. Make sure you include the whole web link; it’s a long link using multiple lines.

Accept a Contact Request

If a participate adds you to their Zoom contact list, you’ll see a pop-up alert. See following image:

Zoom Contacts 5
Pop-up box for a contact request

Or open your Zoom app/web page. Under Contacts look at Contact Requests.  The request will be displayed with options to Accept or Decline. Refer to below image:

Zoom Contacts 6
Accept or Decline a contact request

As you can see above, the Contact Requests you’ve made will also appear with their current status.

What to Do Next?

Now that you’ve linked with someone on Zoom, you can call them (voice, video, text, etc). If someone wants to invite you into a Zoom meeting, give them you Zoom linked email address.

That’s it on setting up your Zoom contacts. Try it out.

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help me out, you can send screenshots of your data related to your question.

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How to Create Rolling Credits in PowerPoint

Do you need to give people credit for your PowerPoint presentation? If so, you can add these credits to your final slide by using the scrolling text animation feature. You can use an existing presentation or add this to your next one. In our example, we are using an existing PowerPoint slide show.

This is for PowerPoint for Office 365 Windows and Mac versions. Other versions of PowerPoint will be similar.

Setting Up the Slide

  • Open an existing presentation or create a new one
  • Navigate to the final slide
  • Click the Insert tab
  • Insert a blank text box by clicking the Text Box icon in the Text group. Your cursor will turn into an down arrow. After you click, the cursor changes to a crossbar. Click and drag the cursor to draw the text box. See followin image:
Rolling Credits 1
PowerPoint drawing the text box for the Credits

Entering Your Presentation Credits

  • Enter your credits. The text box will expand, if necessary, as you enter the names.
  • Highlight your entries
  • Select the Home tab
  • Since credits are usually centered, select the Center alignment icon in the Paragraph group. See following screen:
Rolling Credits 2
PowerPoint Credits completed and centered

Adding the Animation Effects

Now lets add the animation to the text box. With the textbox selected:

  • Click the Animations tab
  • Select Add Animation button in the Advanced Animation group. See following image:
Rolling Credits 3
PowerPoint about to add the animations
  • A drop down menu will appear. Scroll to the bottom and select More Entrance effects. The Add Entrance Effect window will be shown. See following image:
Rolling Credits 4
PowerPoint Add Entrance Effect drop down menu

Setting the Credits Animation

  • Scroll down to the Exciting group and select Credits. You will see the credits animation scrolling effect in the background.
  • Click OK to save your changes
Rolling Credits 5
PowerPoint selecting the Credits animation

The rolling credits will be added to your presentation. You may now view your slideshow from the beginning or from the current slide to see the Rolling Credits in action.

Thats it. You are finished.

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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How to Loop a PowerPoint Presentation

At times, you will want to entertain your guests before an event, like at a wedding or a trade show. You’ll want to loop your PowerPoint presentation so your guests aren’t staring at a blank screen. I have included a link to a sample slideshow using the loop feature.

Here is a link to a sample slideshow demonstrating the PowerPoint looping feature. I am using a presentation available from TechRepublic.

Lets examine how this is done.

This is for PowerPoint for Office 365 Windows and Mac versions. Other versions of PowerPoint will be similar.

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Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS

Setting Up your Slideshow

First, open your PowerPoint presentation in which you would like to use the loop feature. Once open, navigate to the Set Up group of the Slide Show tab and select the Set Up Slide Show option.

The Set Up Show window will open. Check the box next to Loop continuously until Esc. After selection, click OK. Refer to below image:

Powerpoint Loop 1
Setting the Loop feature

When you play your slideshow, it will loop until you press the “Esc” key. Now we want to set up the presentation for automatic slide transitions.

Applying the Loop Feature

Navigate back to the Set Up group of the Slide Show tab and select the Set Up Slide Show option. There is one option you need to set, the Using Timings, if Present under the Advance Slides group.

Now, under the Show Type group, select Browsed at a kiosk (full screen). The Loop continuously until Esc option will be enabled automatically (we turned it on above) Also, select the Using timings, if present option. Select OK to proceed. See following image:

Powerpoint Loop 2
Setting the kiosk feature

By setting the Browsed at a kiosh (full screen) option, the Forward and Back keys are locked, thus allowing unattended playback without the fear of someone breaking it.

Setting Up Transitions

Now, lets setup the timings of your slides. Click on the Transitions tab and check the box next to After and set the timing for slide transition. In my example, I have the timining set to 10 seconds. If On Mouse Click is enabled, it won’t work because we have previously selected to loop the slideshow until the presenter has pressed the “Esc” key. To finish the loop feature, select the Apply To All option. See following image:

Powerpoint Loop 3

Now when you play your presentation, it will continuously loop until you press the “Esc” key.

Related

How to use the Dim feature in PowerPoint which is demonstrated in Slide 3 of the sample slideshow.

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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Want to Print Nonadjacent Ranges in Excel?

Normally, we chose an adjacent range of cells with headers for printing in Excel. However, there are occasions we want to print nonadjacent cell ranges. There are some of us who didn’t realize you could do this in a single print area. Let’s see how this is done.

This is for Excel for Office 365 Windows and Mac versions. Other versions of Excel will be similar.

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First Method of Selecting Cells

One method is holding down the “Cntl” key while selecting the range of cells you want in your Print Area.

  • Select your first range of cells
  • Press and hold the “Cntl” key
  • Select additional ranges of cells
  • Release the “Cntl” key
  • Click the Page Layout tab
  • Click Print Area
  • Click Set Print Area. See following image for my selection of nonadjacent cells in Print Area:
Excel Print Area 1
Selecting nonadjacent cells Print Area

Please note that each range you selected will print on a separate page in the same order that you selected regardless of cells location. Also, your current page settings will apply to all your pages. For example, you are unable to mix Landscape and Portrait printing.

Second Method of Selecting Cells

Another method is adding nonadjacent cells to an existing Print Area.

  • Select a range of cells you want to add to your Print Area
  • Click the Page Layout tab
  • Click Print Area
  • Click Add to Print Area. Refer to below image:
Excel Print Area 2
Adding a nonadjacent cell range to Print Area

As with the first method, each range will print on a separate page in the order selected and with the same print settings.

Locate the Print Area

In the Name box to the left of the Formula bar, click it’s drop down arrow and select Print_Area. See following image:

Excel Print Area 3
Using the Name box to show the Print Area

Alternatively, from the View tab, click Page Break Preview in the workbook Views group to see the Print Area.

Click Normal to return to default Excel view.

Two Methods on Printing Your Ranges

You may not want each nonadjacent cell range printed on a separate page. You have two options:

  1. Move the cell ranges adjacent to each other and reset your Print Area
  2. Before printing, select the option to Ignore Print Area. The Active Sheet is now ready for printing. Your Print Area is still saved, you are just ignoring it. Refer to following image:
Excel Print Area 4
Ignoring the Print Area for printing

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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How to Edit a WordPress Post

What has happen to WordPress? When you clicked on a Draft, Scheduled or Published post, WordPress would assume you wanted to View the blog post. In a recent update, WordPress now assumes you want to Edit the blog post. This is frustrating. I simply want to view a post and make changes “on the fly”. Now you have to click Save Draft, Update or Schedule the post regardless if you made a change or not. Refer to below image on how I used to view/edit by clicking on a post:

Edit a Post 1
Viewing my Drafts posts in the Editor

Following is my exchanges with WordPress engineers.

My comment:
“I go to Posts and click to open a draft. The Save Draft is displayed in upper right corner. All I do is view the post, I make no changes. I want to leave the post, I then have to save it. I go back into the post, sometimes it ask to Restore the backup.

But I made no changes. This is frustrating. Same thing happens to a Scheduled post. I always have to update. It didn’t use to work this way. If I made no changes, I just used the back arrow; now I always have to save and sometimes restore from a backup.”

See following image asking me to Restore the backup when I made no changes:

Edit a Post 2
Asking me to restore the backup when I made no changes

WordPress response:
“I just ran a test on your site, and did find that if I open a post, and keep it open for more than 30 seconds, close it and then go back into it, it’s providing the message of restoring a backup, even though no changes were made.

Clicking Update on the unchanged post, before closing it, gets rid of the message and avoids it from appearing at all.

It’s not really a bug or a problem, it’s the result of opening a post for a period of time, even if no changes are made.

You can prevent it by clicking Update before exiting any post or page that you open.”

My response:
“Microsoft products are smart enough to know if you have made a change. When you edit a document, and you don’t’ save it , Microsoft will prompt you if you want to save. WordPress should do the same. If all I am doing is viewing a post, it should not prompt me to save or update.”

WordPress response:
“Thank you for the critical feedback! We are always working to improve our editing experience and feedback like this is helpful. One of our genuine concerns is that users do not lose their content while they are working on their post or page. With that said, we hope to ensure that users are prompted to save even the smallest changes made to their posts so that they don’t lose their work.

My best suggestion here is to view your published posts instead of the posts within the editor. This will give you a better sense of what your readers see as well and will ensure that no unwanted changes are made to the posts or pages. You can click on the three dots to the right of the post or page title and click “View” to see the published version of the post/page.”

Refer to below image on how to Edit or Preview a post:

Edit a Post 3
How you must edit or preview a post

Are you experincing this behavior from your WordPress blog site?

I have done the usual like logging in and out of WordPress; clearing my Chrome cache and cookies at least twice. But I still have problems.

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help me out, you can send screenshots of your data related to your question.

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Using the Microsoft Word Zoom In or Out Feature

I get frustrated when Microsoft Word does not remember my last zoom setting for a document. At times it seems to just forget. It will bring up four pages when I only want to work on one page. To help us out, let’s explore a few options of the Zoom feature.

The Zoom bar is located on the right side of the status bar at the bottom for a Word document. To use the Zoom bar, click and drag the slider to the right or left to zoom out or in. As you do so, the page percentage decreases or increases. Also, you can click the “+” or “-” sign to zoom out or in by 10% increments.

This is for Word for Office 365 Windows and Mac versions. Other versions of Word will be similar.

The Zoom Dialog

If you want more control, the Zoom Dialog Box offers a few more options. To access this, select View>Zoom. You will see the following screen:

Word Zoom Options
Word Zoom options

You can choose a predefined option, like “75%”, as noted on the left hand side of the dialog box. Alternatively, you can choose the up and down arrows in the Percent button to increase or decrease the percentage in 1% increments. These percentages will differ depending on your device’s screen size of your Word windows (full screen, half screen, etc). When you are finished, click OK.

Some Shortcuts

If your are using a touchscreen or touchpad, you can take advantage of the pinch to zoom feature. This feature allows you to zoom out or in by placing two fingers on the screen. To Zoom out, you pinch your fingers together, to Zoom in, you separate your fingers.

If you are using a mouse, you can hold the Ctrl button and scroll the wheel up or down to Zoom in and out. Some mouses have separate flywheel buttons for zooming in or out.

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath

How to Clean Your Device

The Coronavirus is in the news in a big way, almost a Pandemic by World Health Organization. The news has you aware of how many times you touch your face, how many times do you touch your device?

What you Will Need

What can we do about this? To get our gadgets gleaming, you will need microfiber cloths, cotton swabs, isopropyl alcohol, compressed air spray and distilled water. Before you apply any cleaning, unplug or turn off your device. We are going to disinfect your device and give everything else a general cleaning.

Cleaning your Phone or Tablet

iPhone Image

Phones and tablets have fingerprint resistent coating that could come off. Manufactures generally recommend wiping them down with distilled water on a microfiber cloth, then using cotton swabs to clean around the edges of the screen, buttons and camera lens.

What To Do

Apple recently released its updated guidelines for cleaning. They endorse using 70 percent isopropyl alcohol wipe or Clorox Disinfecting Wipes. You may gently wipe the nonporous surfaces such as the screen, keyboard or other exterior surfaces.

You can create a mixure by using 70 percent alcohol and 30 percent water in a spray bottle. Be sure to wash your hands before starting the cleaning. Then remove any case (leave on any protective screen), spritz the cloth with the solution and thoroughly wipe down your device. Let it dry completely. Then be sure to wash your hands again.

What To Avoid

  • Do not use bleach
  • Avoid getting moisture in any opening
  • Do not submerge your Apple device in any cleaning agents
  • Don’t use the wipes on fabric or leather surfaces
  • Do not reuse the microfiber cloth
  • Avoid using Windex

Cleaning Your Desktop or Laptop

Laptop

First unplug your device and remove the battery for a laptop. Turn your laptop or PC keyboard upside down and (gently) shake out to get rid of dirt and crumbs. Then grab a can of compressed air blaster (available at WalMart and similar places) and blast it. Use cotton swaps to get inside the crevices like the keys.

Lightly spray a microfiber cloth with your solution and wipe down the plastic and metal surfaces to include external devices.

To clean the screen, use a screen cleaning product or your mixture and spray onto a microfiber cloth. For a laptop, a one stop solution is to try 3M Notebook and Tablet Cleaning Wipes. If you have a touch screen, clean it with a microfiber cloth; for smudges, use only water or eyeglass cleaner applied to the cloth to remove them.

Don’t forget the mouse. Using the same mixture, dab it on a cotton swab and run it over the feet of the mouse and any crevices. Then take a microfiber cloth dipped in the mixture and go over the body of the mouse and cord.

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.