One unique feature of Microsoft Word is the ability to insert a PDF file directly into Word, and it can be done in only a few steps. You can insert it as an embedded object, a linked object, or text only. Let’s explore how to do this.
This is for devices supporting Microsoft Word
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When you embed a PDF file in Word, the first page of your PDF appears in the document. Since an embedded object becomes part of the document after it is inserted, it’s no longer connected to the source file. Any changes made to the original PDF in the future will not be reflected in the Word document.
Inserting a PDF file as a linked object means it appears as the first page of the PDF, but it is also linked to the original file. Changes made to the PDF will also be reflected in the Word document. You can opt to display an icon instead of a preview. Either option will open the PDF file when selected.
Text Only Explained
Inserting a PDF as text involves the use of copy and paste. Copying the text from the PDF file and pasting it into a document is a straightforward way to insert a bit of text into Word.
Embed or Link a PDF
First, open a Word document, and place your cursor where you would like to insert the PDF file. Next, select the Insert tab. Refer to below image:
Now, click Object from the Text group. See below image:
From the small drop-down menu, select Object. See following image:
From the Object window, click the Create from File tab. Next, select Browse. Refer to below image:
Navigate to the location of the PDF, select it, and then click Insert. See below image:
Selecting Your Options
Now, it is time to decide if you want to (1) link directly to the source file, and/or (2) display the PDF as an icon. Link directly to the source file if you want to have the inserted file reflect any new changes made to the source file. To do so, just checkmark the Link to file option. You are linking to the PDF in your document.
While here, checkmark Display as icon if you don’t want to take up too much space on the page. If you do not enable any of these options, the PDF will be displayed in its entirety on the Word document and will not reflect any new changes made to the source file. You are embedding the PDF into your document.
To finish, select OK. Refer to below image:
The PDF will now be inserted in the Word document. See below image:
Copy and Paste
First, open your PDF file. Now, highlight some text you want to copy. Next, right-click your selection and select Copy.
Second, open your Word document. Now, place the cursor where you want to paste the text from the PDF file. Next, right-click and select a Paste option with or without formatting.
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