How to Add an Excel Watermark to Your Sheet

Excel Image Header

In Microsoft Excel, you can add a watermark, sort of, to an Excel sheet. How to do this is not intuitive. In Microsoft Word you have templates to chose from such as “Confidential” or “Do Not Copy” for a watermark.

I am going to discuss one method; adding an image background as a watermark. We are going to insert an image which could be a photo or a company logo. Let’s see how to implement this watermark.

This is for Excel for Office 365 Windows and Mac versions. Other versions of Excel will be similar.

Your Excel Sheet

  • Create an Excel spreadsheet or use an existing one. Refer to my newly created sheet (Sheet1) below:
Excel Watermark 1
My Excel sheet
  • Click Insert>Text>Header & Footer
xcel Watermark 3
Inserting a Header in the middle column
  • Select Picture

Select Your Watermark

Select your option for inserting a picture. Refer to following screenshot

Excel Watermark 4
Options for selecting a watermark image
  • Select your image
  • Click Insert
  • You will see &[Picture] in the Header.
Excel Watermark 5
Your Header screen without the watermark being shown

View Your Watermark

  • Tap anywhere outside the Header to see your watermark. Refer to following screenshot for my selection of a logo:
Excel Watermark 8
My Excel sheet with a logo as a watermark

Formatting Your Watermark

To format the image:

  • Tap anywhere outside the Header
  • Click Insert>Text>Header & Footer
  • Select Format Picture. You will see the following screen:
Excel Watermark 9
Resize your watermark

From here you can resize the image

  • Click the Picture tab
  • Select the Color box and change it to the Washout option
  • Click OK. This allows the background image to be less intrusive.
Excel Watermark 10
Using the Washout option

Refer below to my final capture of the watermark screen:

Excel Watermark 11
My final screen with the watermark background dimmed in order to see the cells contents
  • Save your spreadsheet and close or exit Excel

For a Microsoft Word look-a-like watermark, use the WordArt feature in Excel.

I Would Like to Hear from You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help me out, you can send screenshots of your data related to your question.

The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath

Author: Raymond

I am Raymond Oglesby with 30 years in Information Technology. I have taught Microsoft Applications and troubleshot computers in 15 countries as well as many States. I am starting my first blog on using technology at home or at work. I plan on updating the blog twice a week. Stay tuned and I hope you enjoy my blog. Please feel free to leave a comment. I would love hearing from you.

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