When creating or modifying a Microsoft Word document, it can be beneficial to insert or embed another file into it. By inserting a file into a Word document, that file becomes a part of the Word document. A reader can open and view the embedded file without requiring special permission or access.
Nearly any file can be inserted into a Word document, However, be aware that inserting a file into a Word document can increase its size significantly.
In this post, instead of using “copy and paste” from one document into another, we will show you another way, using the Insert feature.
This is for devices running Word
First, open the Word document that you would like to add the contents of, another Word document to.
Next, in the Text group of the Insert tab, click the drop-down arrow next to the Object option. Refer to below image:
A drop-down menu will appear. There are two options to choose from here; Object and Text From File.
- Object: Embeds an object such as a Word document or Excel chart
- Text From File: Inserts the text from another file into your Word document
The Text From File option is essentially a quicker way to “copy and paste” the content of another file into this one.
Now, click the Text From File option in the drop-down menu. See below image:
Next, the File Explorer (Finder on Mac) will open. Find the file you would like to copy the text from, select it, then click Insert. See following image:
The contents of that Word document will now appear in the current Word document. This works well if there is not a lot of content in the other Word document, but if there is, embedding it may be a better option.
You may want to add headings/subheadings to the inserted document.
If your original Word document has a Table of Contents, make sure you update your table. First, under the References tab, select the Update Table option. Refer to below image:
Now, from the pop-up window that will be displayed, select an option. It is recommended you choose the Update entire table option, then cli ck OK. See below image:
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