Tag: Mac

RAYMOND OGLESBY @RaymondOglesby2
February 3, 2022

If you want even more flair with your Microsoft Word drop cap letters, why not take advantage of the Microsoft online images. Let’s explore how this is done.

This is for devices using Microsoft Word

First, open Word and click where you want a drop cap letter to appear and navigate to

Insert | Pictures | Online Pictures

Next, you will see the Online Pictures box. Search for the letter you want to use (e.g. type “R” into the Search for box and hit Enter). Simply select your image and click Insert. Refer to the below image:

The letter may appear very large or very small within your document, so resize it if necessary.

Now, right-click the image of your letter to format it. For example, Crop the image slightly, setting Wrap Text to ‘tight’ or ‘square’. See the below image:

Next, you will see your drop cap in your Word document. See the following image:

Quote For the Day

The key is not to prioritize what’s on your schedule, but to schedule your priorities.

Stephen Covey

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RAYMOND OGLESBY @RaymondOglesby2
January 20, 2022
Updated: January 21, 2022

You may already be familiar with Microsoft Word’s built-in spelling and grammar checker, flagging incorrect spelling, and (sometimes) bad grammar. If you are reviewing a document that’s riddled with errors, you can use these keyboard shortcuts to speed up the process. Let’s explore using these shortcuts.

This is for devices using Microsoft Word

What the Checker Can and Can Not Do

Word’s spelling and grammar checker is enabled by default. When a word is misspelled, Word flags it with a wavy, red underline. When there’s incorrect grammar or formatting, Word flags it with two blue underlines. Refer to the below image:

In the above example, Word detected two spaces between “Raymond” and “Oglesby,” so it flagged it as a grammar issue. It also detected “specialist” was misspelled as “specialis,” so it flagged that as a spelling error.

These are the basics that Word checks for by default. However, you can make Word’s spelling and grammar checker work harder by enabling some additional features in its Settings menu. Head to:

File > Options > Proofing > Settings

For example, you can have Word check for passive voice, split infinitives, superfluous expressions, and so on. See the below image:

If you scroll down, you can check for more grammar options, such as Inclusiveness:

You can also do things like, exclude specific words from the checker, check for inclusive language, ignore URLs, and much more.

So what can Word’s spelling and grammar checker not do? As comprehensive as it may seem, it often fails when it comes to noticing the incorrect usage of a properly spelled word. For example, “troubleshoot.” See the following image:

In this case, Word failed to catch the incorrect usage of “troubleshoot,” it should be “troubleshot.” That said, you can count on Word to detect a lot of issues in a document, but you can not rely on it 100%. As a matter of good practice, always re-review your document before sending it out.

Using the Keyboard Shortcut

In Word, you can use the Alt+F7 shortcut to jump straight to the first error behind where the cursor currently is in the document. So, if you want to start with the first error, you will need to place your cursor at the beginning of the document, or in front of the first error. Refer to the below image:

When you press Alt+F7, Word highlights the spelling or grammar error and gives you the option to either correct or ignore the issue. Press the up or down arrow keys to highlight the desired option, and then press Enter to select it.

Note! you can only highlight spelling and grammar suggestions with your arrow keys. If you want to ignore the suggestion, you must click that option with your mouse. See the below image:

Spelling errors generally have more suggested corrections to choose from. See the following image:

You can also ignore the spelling error, just as you would with the grammar error. The only difference is, with spelling, you can choose to:

• Ignore every instance of that same error
• Ignore just the specific error (even if it also exists elsewhere in the document)

Refer to the below image:

In addition, you can also add that word to the dictionary. When you do this, Word will no longer flag the word as an error. This is useful if the word happens to be a part of an in-house style guide or something similar.

Click the three dots to the right of Ignore All and then click Add to Dictionary from the drop-down menu. See the below image:

When you are ready to move on to the next error, just press Alt+F7 again. Continue doing this until all of the issues within the document have been checked.

Word’s grammar and spell checker is very useful for reviewing the content within a document, but it can be quite distracting when it’s throwing back errors while you are writing. If it’s too distracting for you, you can turn it off as you type.

Quote For the Day

Synergy is what happens when one plus one equals ten or a hundred or even a thousand! It’s the profound result when two or more respectful human beings determine to go beyond their preconceived ideas to meet a great challenge.

Stephen Covey

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Author’s E-book

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RAYMOND OGLESBY @RaymondOglesby2
January 13, 2022

Working with images in Microsoft Word is not necessarily difficult, but there are some tricks to positioning your pictures. If you have two or more images that you want to overlap with each other, this post will show you how.

This is for devices using Microsoft Word

Adjust Image Layout

First, launch Microsoft Word and insert an image. You must be sure you are using a supported layout option. You can check this in three different ways.

• Select the image and click the Layout Options icon that appears to the right of it.
• Select the image, go to the Picture Format tab that appears, and click the Wrap Text drop-down arrow.
• Right-click the image and move your cursor to Wrap Text to display the options in the pop-out menu.

Refer to the below image :

Next, as to layout options, select Square, Tight, Through, or one of the others; whichever works best for your document. Note! In Line with Text will not work. See the below image:

Allow Images to Overlap

Now, you may notice when you drag an image close to another in your Word document, you cannot place it on top of another. The other picture may suddenly move out of the way to make room for the one you are dragging.

In order to overlay images in Word, you need to enable this option for each picture you want in the group.

• Select the image, click the Layout Options icon on the right, and click See More at the bottom.
• Select the image, go to the Picture Format tab, click Position, and pick More Layout Options.

See the following image:

Next, when the Layout window opens, you should be on the Position tab. But if not, select it. At the bottom of the window below Options, check the box to Allow Overlap, then click OK. Refer to the below image:

Now, insert another image(s) and place it next to or below the original image. Make sure you enable the overlap option for each image that you want to overlay.

Overlay Images

Once all of the above is in place, simply drag your images and overlap them as you please.

If you want a particular picture to be on top, right-click or go to the Picture Format tab and choose to Bring Forward or Bring to Front depending on the number of images you are using and how you want them positioned. See the below image:

You can take similar action if you want an image in the back. Right-click or go to the Picture Format tab and choose to Send Backward or Send to Back. See the following image:

Next, your final overlapped images will look similar to the below image where we are using the Bring to Front option:

Overlapping images in Word is not too hard, as you can see. But it’s one of those hidden tricks that can make working with pictures much easier just like placing text on top of an image. I wish I knew about this trick before now.

Quote For the Day

Listen with the intent to understand, not the intent to reply.

Stephen Covey

You are finished. Please feel free to share this post! One way to share is via Twitter.

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I Would Like to Hear From You

Please feel free to leave a comment. I would love to hear from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app, and version you are using. To help us out, you can send screenshots of your data related to your question.

Author’s E-book

You can access the e-book from a Kindle device, the Kindle App for the desktop or smartphone, which is a free app.