The Microsoft Windows 10 Whiteboard app is fully integrated and can now be accessed by all users. Let’s learn how to use it and share your whiteboard projects with others.
The Microsoft Windows 10 Whiteboard app features cloud storage and collaboration which are dependent on an active Microsoft account. This post shows how to access the Microsoft Whiteboard and share your whiteboard creations with others.
This is for Wiondows 10 operating system
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Access the Whiteboard App
Access to the Whiteboard app is available from the System Tray if you activate that feature in your taskbar settings. (Optionally, the app is available from the Start menu and can be pinned to the Taskbar). Right-click an empty area of the Windows 10 Taskbar and select the Show Windows Ink Workspace button item from the list. Refer to below image:
Enable the Whiteboard option
A new icon will be added to the System Tray. See below image:
The Whiteboard icon in the Tray Bar
Click the new icon and you will be able to choose the Whiteboard app. See following image:
Starting the Whiteboard app
Now, click the Whiteboard app entry. You will be presented with thumbnails representing previous whiteboard projects, if any. Assuming you logged into Windows 10 with an active Microsoft account, those previous projects will be accessed from Microsoft’s cloud servers. Refer to below image for my screenshot with no whiteboard projects since this is my first time in using the Whiteboard app:
Opening the Whiteboard app
Create and Edit a Whiteboard
To create a Whiteboard project, simply click on the thumbnail Create New Whiteboard. If you have a touch screen you may use the pencil icon to draw on the whiteboard or just use text. There are several other options available such as add an image, insert a note and and add documents. Refer to below image:
Creating and editing a Whiteboard
Also, you can click on the Hamburger icon in upper right hand corner for the Settings menu. If you right-click on an empty whiteboard space, you will see even more features.
Share the Whiteboard
To share your current Whiteboard with another user, click the Invitation icon in upper left-hand corner. The app will ask you to turn on the feature. When turned on, the app will create a link that you can copy and paste in an email, text message or an online meeting. See below image:
Creating a Share link for the Whiteboard
Now, click the Copy link button. See following image:
Copying a share link for the Whiteboard
In my example I am sharing the link by an email to myself. Refer to below image for using Outlook as the email client:
Sending the share link by Outlook
View Your Whiteboard
When you exit the Whiteboard your creation will be saved to your cloud storage. Now, when you restart the Whiteboard app, you will see thumbnails of your projects. See below image:
Viewing your shared Whiteboards
Of course, access to your Whiteboard creations will require proper credentials and authorizations arranged ahead of time.
If you want to share without collaboration, you can export your creation as an image file and send by a messaging interface.
While the Whiteboard will function with a mouse and keyboard combination, serious artistic collaboration will be more effective with a pencil input on a touchscreen device like a tablet. The Whiteboard has settings and features specifically designed to take advantage of that interface.
I Would Like to Hear From You
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
With the Remote Desktop Mobile app for iOS and Android, you can connect to and control a remote Windows computer to work with your files and applications. This can be done from computer to computer, or you can use Microsoft’s Remote Desktop Mobile toolto access a remote PC from an iOS or Android device. With it, you can view the screen, open files and work with applications as easily as if you were in front of that computer. Let’s explore how to use the mobile app to access a remote computer.
We will first discuss setting up your PC for remote access, then explore what needs to be done on your iPhone or iPad. The steps for an Android will be similar
This is for PCs running Windows 10 and iPhones. The screenshots are for a PC and iPhone. Android devices will be similar.
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Allow Remote Access
First, open Settings by typing in Settings in the Cortana search bar followed by clicking the app in upper left hand corner or click the Start button then click on the Settings tile (the cog wheel).
Next, click on the System option. Refer to below image:
Access the System option
Now, click on the Remote Desktop option. See below image:
Access Remote Desktop option for the PC
Next, slide the Enable Remote Desktop to the ON position. You will be presented with a confirmation screen. Just click Confirm to enable it. See following image:
Confirm Enable Remote Desktop access
By default, the options for Keep your PC awake for connections when it is plugged in and Make my PC discoverable on private networks to enable automatic connection from a remote device may both be enabled. To view or modify either option, click the corresponding link to Show settings, but you can leave both turned on at this point.
While you’re here, write down or copy the name of the PC as you may need it when you set up the connection. Refer to below image:
The Remote Desktop options for the PC
Remote Access Settings
Let’s check a few more options while in Settings. Click the Advanced settings link and make sure the box for Configure Network Level Authentication is turned on. This feature provides an extra layer of protection to ward off uninvited guests.
If you’ll be connecting to the computer on the same network via a Virtual Private Network (VPN) or other means, ignore the section for External connections. The section for Remote Desktop port shows the default port to listen for and accept a remote connection. Refer to below image:
Advanced Settings for Remote Desktop
Allowing User to Signin Remotely
By default, any user who has an administrative account on the remote PC can access it. Assuming you’re using a Microsoft Account or company account to sign into Windows, your best bet is to use that account to sign in remotely.
If you want to give remote access to a different account, click the link at the bottom for Select users that can remotely access this PC. Click Add and enter the user name for the account you want to use. See below image:
Setup users to access the remote computer
Access Your IP Address
In the Cortana search box, enter cmd and press the Enter key. The Command Prompt app will open. Next, enter ipconfig and press the Enter key. Copy or write down your IP addresses (especially the IP4 address) for later use. Refer to below image: (Note! I have blanked out my IP addresses for security reasons).
Access your User Account Name
If you are using a local account to sign in for Windows 10 and forgot your User Account name, navigate to the Settings app by:
Pressing the Windows key + I
Click the Accounts option
Click on Your Info
Your User Account name will be in bold under your profile photo. See my info below:
Your Settings info
Download Remote Access for Your iPhone or iPad
Now, let’s explore the second part of our remote access, the iPhone or iPad setup.
To access the computer from your iPhone or iPad, download and install the Remote Desktop Mobile app from Apple’s App Store. Open the app, tap the plus (+) symbol in upper right hand, and choose the option to Add PC. See following image:
Add a PC to connect remotely
Setup Remote Access for iOS
At the Add PC window, enter the computer name or IP Address (both copied down earlier, normally this would be your IP4 address) in the PC Name field. Type the account name you want to use in the User Account field and password or leave the field set to Ask When Required if you’d rather enter the name each time for security reasons.
Under the General section, type a name in the field for Friendly Name to add a more convenient label for this connection. Turning on the switch for Admin Mode connects you to a console session to manage a Windows server; normally you would leave this turned off. The option for Swap Mouse Buttons swaps the left and right mouse buttons.
In the Gateway section, you will need to enable and set up the option for Gateway only if your organization uses a Remote Desktop Gateway to secure remote connections. See below image:
The Add PC options
Configure Session Features
Swipe down to the Device & Audio Redirection section to enable any features on your iOS device that you wish to use during a remote connection. You’d likely want to direct the Sound to play on this device. You may also want to enable the Clipboard if you plan to copy and paste back and forth. You can also enable the Microphone, Camera and Remote Storage. When finished, tap Save in the upper-right corner. Refer to below image:
Configure device features
Connect to Remote PC on iOS
The computer you wish to access will be displayed in the app. Tap the name and icon of the computer connection you just set up. The first time you try to access the computer, Remote Desktop may ask to verify the connection to that computer. Enable the option for Don’t ask me again for connections to this computer and then tap Accept. You may click the hamburger icon (the 3 dots) in lower left hand corner to edit your entries. See following image:
The connect icon to a PC from your smart device
Remote Connection Toolbar for iOS
You now should be connected to the remote computer. You may now open apps and windows, manage the desktop and do just about everything you can do if you were sitting in front of the PC.
If you get the error code “0x204”, navigate back to the section Setup Remote Access for iOS and enter the IP4 address in the PC Name field. If you still get the error code, then click here on guidelines to resolve this issue.
To help you control your remote session, the app displays a small toolbar at the top. Tap the Magnifying glass icon to zoom in on the screen. Tap it again to zoom back out. Tap the Keyboard icon to display your device’s keyboard. Refer to below image:
The Remote Desktop Connection toolbar
Manage Remote Connections
Tap the middle icon to view all your remote connections. Tap on a different remote connection to jump to another session. This page has its own toolbar at the top. Tap the Home icon to return to the home screen, where you can set up or access another connection. Tap the Hand icon to switch to touch-screen mode and tap the Mouse icon to switch to mouse mode.
Tap the X button in the thumbnail to terminate the connection for that session. Otherwise, tap Disconnect All PCs to end every current session. See below image:
Access Remote Desktop options on the smartdevice
I Would Like to Hear From You
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
There are numerous books, eBooks, social media, online and printed magazine articles, and posts on how to improve the performance of your PC desktop, laptop or tablet running Windows. Out of hundreds of examples, we are going to explore three little know tips on how to speed up your device.
These enhancements involve a couple of Settings examples and one Control Panel tip. There are no Yes or Okay buttons to click, simple make the change and its automatically saved. So, lets get started.
This is for PCs and similar devices running Windows. Screenshots are for Windows 10.
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Adjusting Your Restart Settings
First, we are going to open the Settings dialog for changing our Sign-in Privacy option to improve performance. There are three ways to open Settings on your device:
Navigate to the Settings app by clicking the Start button and then select the Settings option (the cog wheel) in lower left of the Start menu
Type in Settings in the Cortana search bar, located in lower left hand of your screen, then click on the Settings app in upper left hand of the screen
Click the Start button, then click on the Settings tile (the cog wheel) on your display
Now, select the Accounts option. Refer to below image:
Selecting the Accounts option
Next, select the Sign-in options. See below image:
Selecting the Sign-in options
Then, under the Privacy group, turn off the slider for Use my sign-in info to automatically finish setting up my device and reopen my apps after an update or restart. See following image:
Turning off the sign-in info option
Tweaking Your Power Plan
By default, Windows 10 uses the Balanced power usage plan that can sometimes hamper performance. We can increase the CPU speed by choosing another plan through the Control Panel.
First, type in Control Panel in the Cortana search bar, located in lower left hand of your screen.
Next, click on the app in the upper left hand of your screen. You will see a similar screen as displayed below.
Note! Your screen may be different depending on how the Control Panel is configured.
Selecting the System and Security option
Now, select the Power Options. Refer to below image:
Selecting the Power Options
Then, select the High Performance option. We are not overclocking the CPU, that is a different option outside of Windows. See following image:
Turning on the High performance option
Recovering From a Sudden Slowdown
If your PC is suddenly slowing down, there are two culprits to look at, Microsoft updates and Malware.
First culprit may be Microsoft updates. Open the Settings app by one of the three methods listed under Adjusting Your Restart Settings at the beginning of this post.
Now, select the Update & Security option. Refer to below image:
Selecting Update & Security option
Next, select View update history. See below image:
Selecting View update history option
Your Microsoft updates will be displayed. Now, search online by the update’s Knowledge Base (KB) number (it’s in brackets at the end of each update title) to see if anyone else is having problems about the update from your browser results, PC news sites, forums or social media posts. To view infomation abou the update, just click the blue link for that KB number.
If lots of people are having trouble since that update, then you may need to uninstall it (click on Uninstall updates blue link at top of the screen and find the KB number) or wait for Microsoft to send a fix. See following image:
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
So, how do you fix the Windows detected a hard disk problem error in your PC? We are going to look at two ways to resolve this error.
Note! It is recommended to exit all running programs. Also, you may want to backup your important documents and files to an external drive or cloud storage.
This for for the Windows 10 operating system, other versions will be similar.
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
First, we have to open an administrative Command Prompt by using the Start menu. Click Start, type command in the Cortana search bar and you’ll see the Command Prompt menu options on the right. Now, just click the Run as administrator option. Refer to below image:
The Command Prompt option to run as administrator
If you get the User Account Control dialog box, just click the Yes button.
Using the System File Checker Utility
To preview the available options in using this utility, type in sfc help and press Enter. See below image:
The help screen for System File Checkder
We are going to opt in for the scannow option. Now, type in sfc /scannow and press Enter. This may take a little while, so be patient. Before you close this Command Prompt window, ensure that it is 100% complete. See following image for a result similar to yours:
The result of running System File Checker
This option will scan all protected system files and replace all corrupted files with a backup copy. After the process is 100% finished, exit the Command Prompt, restart your machine and see if the problem is resolved. Notice, I had corrupted files that the utility resolved.
If you are still experiencing problems, lets try the second method to fix the error.
Using the Check Disk Utility
To preview the available options in using this utility, first open the Command Prompt and select the Run as administrator option as noted in the first image above. Then type in help chkdsk and press Enter. See below image:
The help screen for Check Disk Utility
First, lets scan your main volume, or drive C. Type in chkcsk C: /scan and press Enter. Refer to below image for results similar to yours:
Running a scan of a hard drive partition
If the scan shows no errors, then you are finished and your hard drive should be funcational. If not, we are going to opt in for several options as follows:
/f – fixes errors on the selected volume
/r – locates bad sectors and recovers readable information
/x – forces the volume to dismount first if necessary. Imples using the /f option.
Now, type in chkdsk C: /f/r/x and press the Enter key.
You may receive the following screen denoting that chkdsk needs to run after a restart. If so, respond with a y, exit the Command Prompt and restart your device. See below image:
Repairing a hard drive partition using Check Disk Utility after a restart
If you need to check and fix a hard drive problem on other partitions, replace the drive letter C: with those partition letter (s).
Getting Rid of the Hard Disk Failure Message
Sometimes the message Windows detected a hard disk problem pops up even when there are no errors with the hard disk. In order to not be annoyed by this, you can follow the steps below to disable it.
First, open the Run dialog box by pressing Windows+R key. Then type in gpedit.msc and click OK. Refer to below image:
Starting the Group Policy Editor using the Run command
Next, head to Administrative Templates > System > Troubleshooting and Diagnostics > Disk Diagnostics. Then double-click on Disk Diagnostics: Configure execution level on the right pane. See below image:
Finding the error message location for detected hard drive error
Now, click on Disabled option and click OK. See following image:
Diabling the hard drive error detected message.
Finally, exit the dialog box and restart your PC. Your hard drive should now be fixed. If the error message no longer appears, navigate back to the image above and click the Enabled option, then exit and restart your machine. Congratulations, you are finished. Please feel free to share this post! One way to share is via Twitter, as mentioned below.
I hope you have found this post helpful. If so, click the Tweet icon below. This will launch Twitter where you click its icon to post the Tweet.
I have found TechSavvy.Life blog posts extremely helpful. Check them out for posts on smart phone apps, Macs and PCs!
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
Microsoft Word will auto adjust table column widths to fit the content you are entering. This is the default setting for a Word table. There are times you may not want this, instead, you want to control the column widths.
The default setting may push the table beyond the right margin or a column widens unnecessarily.
So, let’s see how to turn off AutoFit option and do table adjustments yourself.
This is for Office 365 Microsoft Word on PCs, Macs and similar platforms. Other versions of Word will be similar.
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Turn Off AutoFit Feature
To turn off this feature, first, place your cursor anywhere in the table you want to change.
Next, go to the Layout tab located in right hand side, not to be confused with the other Layout tab to the left side of the screen. Note! This option only appears when you are in a table. Refer to below image:
Now, click AutoFit and select the Fixed Column Width option. See below image:
You can now drag the column borders to your desired width. The column borders you set will stay that way even if you enter longer text into them. See following image:
Now, you can control Word’s table column widths. That’s it.
I Would Like to Hear From You
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
It is easy to preview files without opening them in Windows 10, thanks to the Preview Pane feature in File Explorer. You can see thumbnails of most images, videos, audio files and some text-based documents. Lets see how to do this.
You may have heard about a security flaw in using the preview pane, but that was fixed in Windows 10 update released on April 14, 2020. If you have the latest updates, it’s safe to use.
This is for Windows 10 operating system
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Opening File Explorer
There are at least three ways to access the File Explorer:
Open File Explorer by pressing Windows+E
Click the Explorer folder icon in your taskbar
Click the Explorer option in your Start menu
Accessing the Preview Pane
In the menu bar at the top of the File Explorer window, click View. See below image:
Selecting the View option
Find Preview pane option in the upper-left of the toolbar and click on it. Refer to below image:
Selecting the Preview pane option
The Preview pane will be highlighted and isnow activated. Navigate the File Explorer to a folder that has documents you’d like to preview. When you select a file, you will see its preview thumbnail in the right side of the window. See following image:
The results of Previw pane option displayed on the right
Accessing the Details Pane
File Explorer also has a related feature called Details Pane. To turn it on, click View in the Explorer menu bar, then click the Details pane option in the toolbar (it’s right below the Preview pane option). Refer to below image:
Selecting the Details pane option
When you highlight a file with Details pane turned on, you will see a tiny thumbnail (for applicable file types) and some details about the file, such as its size, date created, date modified, etc. in the right portion of the window. See following image:
The results of Details pane option displayed on the right
To return to the normal view of File Explorer, first, you have to click on View, then, either click the Preview or Details pane option depending on which one is highlighted.
You also have other options under the View tab to see your contents; like the size of your icons; extra large, large, medium and small, as well as by list, details, tiles and content.
Keyboard Shortcuts
It’s also possible to quickly toggle the Preview and Details panes using keyboard shortcuts. First, open File Explorer, then use the below shortcuts:
Press Alt+P to open or close the Preview pane
Press Alt+Shift+P to open or close the Details pane
That its. You have successfully explored two seldom used options of the File Explorer in Windows 10.
I Would Like to Hear From You
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
In Windows 10, it’s easy to enable and use a virtual device, like a keyboard. This is super handy if you have a touch screen device. There are times when using a mouse or touchpad is inconvenient and problematic with kids or pets squirming on your lap.
This how-to guide shows you how to enable and use the virtual interface built into Windows 10.
This is for Windows 10 operating system
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Enable the Virtual Device
It’s super easy to enable the virtual interface. Just right-click on any open area of your Taskbar and select Show touch keyboard button. Refer to below image:
View the touch keyboard option
You should now see a keyboard icon in the Taskbar tray. See below image:
Showing the touch keyboard icon
Use the Virtual Device
To bring up a virtual keyboard, click on that icon.
If you have a touch display, you may now tap the keys with your finger or use your mouse or touchpad for selecting the keys. To close the virtual keyboard, click the X in upper right hand corner. See following image:
The default touch keyboard
To change the default setting, you can tap or click one of the icons in upper left hand corner. There are three keyboard layouts to choose from, including a full QWERTY keyboard. See below image:
The QWERTY touch keyboard
You can opt to enable your microphone for the interface dictation or select one of the touchpad options. There is also an option to choose a different language for your virtual keyboard.
I Would Like to Hear From You
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
Several of the more powerful applications, tools and utilities available in Windows 10 are locked behind disabled settings and a labyrinth of configurations menus. We can reach some of these power tools through Developer Settings. Lets get started.
This is for Windows 10 devices
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Access Developer Settings
Click the Start button
Select Settings (the gear icon)
Select Update & Security
Select For Developers
My wifes computer always wants to only install apps from the Microsoft Store. To turn this off, select Sideload apps which allows third party apps to be installed
I suggest you leave Developer mod setting disabled
Device Portal and Device Discovery is to see, configure and manage your PC remotely over a network or USB connection. Unless you have a need for this, leave the features unchecked. See following image:
For Developers screen
To view or change the other features, scroll down the right pane(For Developers)
The File Explorer
Note! In the File Explorer, Remote Desktop and Powershell sections, click the Show Settings blue link to view or change the setting.If you change a setting, remember to click OK at the bottom of the dialog box to save your change.
These options will be familar to power users. The benefits of the settings are fairly self-explanatory. Refer to below image:
For Developers File Explorer screen
Click Apply to save any changes
Remote Desktop Functions
Remote access to a workstation connected to a local enterprise network through a VPN is often required. To enable a secure remote connection, these settings must be enabled. See following image:
For Developers Remote Access screen
Click Apply to save any changes
The Powershell
This allows developers to run special utility scripts that have no certificate associated with them. If you are not running Powershell scripts on a regular basis, its best to leave the setting disabled. Refer to following image:
For Developers Powershell screen
Click Apply to save any changes
While many of the configurationn settings located in the For Developers section can be managed from other configuration menus and screens, in Windows 10 they are conviently located in a central location. In previous versions of Windows, power users had to track down these settings. Now, they are in one place.
I Would Like to Hear from You
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help me out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
By using Google Maps you can find the location of a restaurant, store or some other company. How about asking the business a question? In some cases, you can do so through Google Maps. If the entity supports Google Maps messaging feature, you can send a message to that company. If the company responds, you can carry on a back-and-forth conversation; like texting, but instead you are using Google Maps.
To date, this is the most unusual post I have written. Its relatively unknown to the business community. I recommend you try out my example before searching for a business in your area that uses Google Maps for messaging.
This feature is for your iOS (iPhone/iPad) or Android device or whatever smart device supports Google Maps
If you haven’t already done so, download and install Google Maps to your device.
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Search for a Business
Launch Google Maps
Search for a business you want to use or visit. In my example, I am searching for “Lobster House”. Refer to following image:
Search for Lobster House
If using my example, select the first entry. Refer to following screenshot:
Selecting First Entry for Lobster House
View the Overview Tab
Swipe Up below the map till you see the Overview tab, like the following image:
Overview Tab for Lobster House
If the company supports Google Maps messaging, in the center of the screen you will see a link that says “Contact us now“
Type in Your Message
Tap on this link
Type in your message and tap the Send icon. A pertinent question might be reserving a table at a certain time instead of my example. Refer to following screen:
Messaging Lobster House
In my example of the “Lobster House”, they usually respond within a few hours. So, revisit the “Lobster House” for their reply by:
Search for Messages
Searching for the business
Swipe Up to view the Overview Tab
Tap the 3 dots in upper right hand corner. Refer to following image:
Check for a Response
Reply to Messages
You will see the following screen. Tap on Message to view their reply. You can then reply back to the business if you need to.
The Message Screen
Whats challenging about this feature is finding a business that supports Google Maps messaging. Unfortunately, many do not. But, if a business of interest does offer messaging, you can use this feature to obtain more information about the company or perhaps, setup a reservation.
I Would Like to Hear from You
Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.
The author’s Vietnam eBook on the Battle for Tra Bong: Events and Aftermath
Word’s Caption feature allows you to insert captions after figures, tables or equations in your document. You can choose to have Word insert them automatically or do it yourself manually. Lets learn how to add and edit captions to set apart elements in your document.
You are not limited to figures, tables or equations; you can create a new label like Picture or Photo. If you are using Chapters in your document, you can add the Chapter number to your caption. Almost any object or inserted item in Word can be captioned.
This is for PCs, Macs and similar platforms that support Microsoft Word
Copyright Scott Adams, Inc./Distributed by Universal Uclick for UFS
Add a Caption
There are two ways to add a caption:
Select the figure/table/equation, right click and select Insert Caption. (Note! This method works only for figures and tables, not equations.)
Select the figure/table/equation, go to the References tab on the ribbon and select Insert Caption. See below image:
If you don’t select the object and choose References > Insert Caption the caption will be inserted where the cursor is placed.
Your Caption Options
The Caption dialog box will now open, with a number of options for you to set. Refer to below image;
Below are the options to chose from:
Captions – type in the label you want
Label – or more correctly caption prefix. Choose table, equation or figure. This will automatically add that label to the caption.
New Label – If you want your captions to have a label other than the ones provided, you can add a new one from the New Label option. (For example, Word provides the options Equation, Figure and Table, but if you are including photos in your document, you may prefer to label them Picture or Photo.)
Exclude Label from Captions – check this box and no label/prefix will be included. The caption will just contain the number and the text that you enter.
Position – caption to appear above or below the object. Only works if the object is selected before Insert Caption. Otherwise this field will be disabled and the caption placed where you have set your cursor.
AutoCaption certain types of objects can be automatically captioned when they are included in a document.
The caption will now appear in the specified location, with its number automatically allocated. See following image:
Figure 1- View of LZ Cindy from Searchlight Hill
Numbering Options for Your Captions
If you want to change the format of the numbering system on your captions, do this by clicking the Numbering button in the Caption dialog box. Refer to below image:
The Caption Numbering dialog box will open. See below image:
Format: Choose the numbering format you want to use:
Numerals (1, 2, 3, 4…)
Lowercase letters (a, b, c, d…)
Uppercase letters (A, B, C, D…)
Lowercase Roman numerals (i, ii, iii, iv…)
Uppercase Roman numerals (I, II, III, IV…)
And others depending on the installed language packs.
Include Chapter Number: If your document contains chapters, you can choose to have the numbering restart for each chapter and have the chapter number included in the caption numbering system.
First select the Caption in your Word document. Then you need to link the Style (e.g. Heading 1) with a multi-level list at Home > Paragraph > Multi-Level List > Define Multi-Level List > More. This adds automatic numbering to each style so the captions have a number to show. See following image;
Chapter Starts with Style: Select what level of heading you would like to signify a new chapter.
Use Separator: Choose the separator that you would like to use between the chapter number and the caption number (hyphen, period, colon or em-dash).
Change Your Caption Settings
Changing the caption settings isn’t obvious because right-clicking doesn’t show an option to open the Caption dialog.
The trick is to select the whole caption then References > Captions > Insert Caption. Refer to below image:
This opens the Caption dialog with the current settings.
Updating Your Caption Numbering
At the core of captions are field codes. Updating the caption numbering is the same as any other field code updates.
Select the whole document with Ctrl+A then update fields with F9 (or right-click to choose Update Field).
Change Your Caption Text
The text after the caption label can be edited in the document. Just click in the caption text and type as usual. See following image;
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