How to Use the Microsoft Whiteboard

Windows 10 Header

The Microsoft Windows 10 Whiteboard app is fully integrated and can now be accessed by all users. Let’s learn how to use it and share your whiteboard projects with others.

The Microsoft Windows 10 Whiteboard app features cloud storage and collaboration which are dependent on an active Microsoft account. This post shows how to access the Microsoft Whiteboard and share your whiteboard creations with others.

This is for Wiondows 10 operating system

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Access the Whiteboard App

Access to the Whiteboard app is available from the System Tray if you activate that feature in your taskbar settings. (Optionally, the app is available from the Start menu and can be pinned to the Taskbar). Right-click an empty area of the Windows 10 Taskbar and select the Show Windows Ink Workspace button item from the list. Refer to below image:

Whiteboard 1
Enable the Whiteboard option

A new icon will be added to the System Tray. See below image:

Whiteboard 2
The Whiteboard icon in the Tray Bar

Click the new icon and you will be able to choose the Whiteboard app. See following image:

Whiteboard 3
Starting the Whiteboard app

Now, click the Whiteboard app entry. You will be presented with thumbnails representing previous whiteboard projects, if any. Assuming you logged into Windows 10 with an active Microsoft account, those previous projects will be accessed from Microsoft’s cloud servers. Refer to below image for my screenshot with no whiteboard projects since this is my first time in using the Whiteboard app:

Whiteboard 4
Opening the Whiteboard app

Create and Edit a Whiteboard

To create a Whiteboard project, simply click on the thumbnail Create New Whiteboard. If you have a touch screen you may use the pencil icon to draw on the whiteboard or just use text. There are several other options available such as add an image, insert a note and and add documents. Refer to below image:

Whiteboard 5
Creating and editing a Whiteboard

Also, you can click on the Hamburger icon in upper right hand corner for the Settings menu. If you right-click on an empty whiteboard space, you will see even more features.

Share the Whiteboard

To share your current Whiteboard with another user, click the Invitation icon in upper left-hand corner. The app will ask you to turn on the feature. When turned on, the app will create a link that you can copy and paste in an email, text message or an online meeting. See below image:

Whiteboard 6
Creating a Share link for the Whiteboard

Now, click the Copy link button. See following image:

Whiteboard 7
Copying a share link for the Whiteboard

In my example I am sharing the link by an email to myself. Refer to below image for using Outlook as the email client:

Whiteboard 8
Sending the share link by Outlook

View Your Whiteboard

When you exit the Whiteboard your creation will be saved to your cloud storage. Now, when you restart the Whiteboard app, you will see thumbnails of your projects. See below image:

Whiteboard 9
Viewing your shared Whiteboards

Of course, access to your Whiteboard creations will require proper credentials and authorizations arranged ahead of time.

If you want to share without collaboration, you can export your creation as an image file and send by a messaging interface.

While the Whiteboard will function with a mouse and keyboard combination, serious artistic collaboration will be more effective with a pencil input on a touchscreen device like a tablet. The Whiteboard has settings and features specifically designed to take advantage of that interface.

I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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Author: Raymond

I am Raymond Oglesby, an Information Technology (IT) specialist with 30 years in the field. I have taught Microsoft Applications and troubleshot computers in 15 countries and many States. My career was focused on mainframes and desktops from application development to implementation. I have written hundreds of programs for various architectures. I decided to start a blog to share my knowledge and experiences with you. I plan on updating this blog at least twice a week about smart phone apps to Windows. Please feel free to leave a Comment or Tweet. I would love to hear from you. Do you have a computer tech question? I will do my best to answer your inquiry. Please mention the app and version that you are using. To help me out, you can send screenshots of your data related to your question.

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