How to Add a Signature to Microsoft Word

Adding your signature into a Microsoft Word document is a way to put your own stamp on it and make it look official and professional.

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RAYMOND OGLESBY @RaymondOglesby2
October 14, 2021

Adding your signature into a Microsoft Word document is a way to put your own stamp on it and make it look official and professional. Let’s explore how this is done.

This is for devices running Word. We are using Word for Microsoft 365 on Windows 10.

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There are several ways to add your signature to a Word document. You can add a signature line for a post-print signature, or insert your own handwritten signature as a picture.

Add a Signature Line

A Signature Line provides you, or somebody else, with a location to sign a printed document. If you are planning on printing your Word document, adding a Signature Line is probably the easiest way.

First, open a Word document. In the Text section, click

Insert > Signature Line

Refer to below image:

Signature 1
Selecting Signature Line option

Next, in the Signature Setup box that appears, fill out your signature details. You can include the name, title, and email address of the signer. This can be you or somebody else.

You can also provide instructions for the signer. Once you are ready, click OK to insert your Signature Line. See below image:

Signature 2
Setting up Signature details

Now, once you have confirmed your signature options, a Signature Line is inserted with a cross and a line to signify where to sign. See following image:

Signature 3
Your Signature Line

You can now drag-and-drop this into an appropriate position within your Word document. The document can then be signed at this position after printing.

Add a Picture Signature

If you would prefer to use your handwritten signature, you can take a picture or scan a copy of it and upload it to your computer. You can then insert a picture of your signature into the Word document.

First, place your cursor where you want to locate the signature, preferably just below the Signature Line box.

To insert the image into your document, click

Insert > Pictures > This Device

Your File Explorer will open for you to choose your signature image, then click Insert. Highlight your Signature Line box, and click the Layout Options icon. From here, choose the Layout Option, In Front of Text.

Signature 4
Selecting In Front of Text for Layout Option

Next, drag-and-drop your signature picture onto the Signature Line. See below image:

Signature 5
Your final result

Optionally, following the above steps, you could add a photo below or to the side of your Signature Line box.

Quote For the Day

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Richard P Feynman

That’s it. You now know how to add a signature into a Word document. Please feel free to share this post! One way to share is via Twitter.

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I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

The author’s Vietnam eBook on the Battle for Tra Bong Vietnam: Events and Aftermath

Author: Raymond

I am Raymond Oglesby, an Information Technology (IT) specialist with 30 years in the field. I have taught Microsoft Applications and troubleshot computers in 15 countries and many States. My career was focused on mainframes and desktops from application development to implementation. I have written hundreds of programs for various architectures. I decided to start a blog to share my knowledge and experiences with you. I plan on updating this blog at least twice a week about smart phone apps to Windows. Please feel free to leave a Comment or Tweet. I would love to hear from you. Do you have a computer tech question? I will do my best to answer your inquiry. Please mention the app and version that you are using. To help me out, you can send screenshots of your data related to your question.

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