There might be times when it would be helpful to add a YouTube video to a Microsoft Word document. It can help you get your point across or help with training. Inserting the YouTube video directly into the document makes it easier to watch it. Word allows you to include the video right inside the document. Then the reader does not need to click a link to the video and launch a separate browser instance. Let’s explore how this is done.
This is for Word. Screenshots are from Word in Office 365 and Chrome using Windows 10
If you follow my example, I will be using a YouTube video from the 2008 Winner in a Poland ballroom dance competition on BBC One. I have been ballroom dancing for 15 years and this is one of the best ballroom dance videos I have found. As of this writing, the video has been viewed over 3.9 million times. I hope you enjoy the video and this post.
Copy YouTube Video URL
To insert a YouTube video into your Word document, open your browser of choice (I am using Chrome) and go to the YouTube website. Now, search for a YouTube video that you want to use by typing the name of the video in the search bar. Next, click the search button or simply press Enter. Refer to below image:
Next, select the video from the search results by clicking it. See below image:
Now, highlight the video’s URL in the browser’s address bar. Right-click and then select Copy from the context menu. (This is the easiest option). See following image:
Copy YouTube Embed Code
Alternately, to get the embed code, click Share under the video. Refer to below image:
Next, in the Share window, select Embed. See below image:
Now, the Embed Video window will appear. Click Copy to copy the code to your clipboard. Optionally, if you want to start the video from a specific time, check the box next to Start At and enter the desired time. See following image:
Insert URL or Embed Code
With the URL or embed code copied to your clipboard, open Word. Next, place your pointer where you want to insert your video.
Now, from the top toolbar, click the Insert tab, then select Online Video in the Media group. Refer to below image:
The Insert a Video dialog box will appear. Next, paste (Ctrl+V or right-click > Paste) the URL or embed code in the text box, then click Insert. See below image where I used the URL:
The video will now be inserted into the Word document. Clicking the play button will make the video pop out in the foreground while the background is dimmed. Press the Play button again to start. To pause, just click the video.
Your YouTube Video in Word
All of the normal video controls you would find on YouTube are also available for the video inserted into your Word document. See following image on how the video is displayed in Word:
Quote For the Day
Everybody gets so much information all day long that they lose their common sense.”
Gertrude Stein
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