Microsoft – Page 14 – Tech Savvy Life

How to Spell Check Outlook Emails Before Sending

Nobody wants their communications to have spelling errors left in, so let Microsoft Outlook help by automatically spell checking emails before they are sent.

Nobody wants their communications to have spelling errors left in, so let Microsoft Outlook help by automatically spell checking emails before they are sent. Of course you can manually check before sending by opening an Outlook email and head to:

Review > Spelling & Grammar

But who wants to do this for every email you send. Instead, the Microsoft Outlook desktop client has a setting that forces spell check to take place after you click the Send button. If no errors are found, the email is sent like normal. If a spelling error is found, Outlook gives you the option to correct it before the email is sent.

This is for PCs running Outlook

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To enable this feature, open the Outlook desktop application and click:

File > Options

Refer to below image:

Next. in the Mail > Compose Messages section, toggle on the Always check spelling before sending checkbox. See below image:

Now, click OK in the bottom-right corner to save and close the Options panel. See following image:

Now, when we click Send on an email with a spelling error, Microsoft Outlook will pick it up and give you the chance to change it. Refer to below image:

If the spell checker has found a misspelled word and you want to change it, click Cancel. Or, you could use one of its suggestions. See below image where “Savvy” is misspelled:

If you choose to cancel, a dialog box will open that lets you quit sending the email. Click No to stop the email from being sent. See following image:

Note! The spell checker will not pick up the wrong words, just words that are spelled incorrectly. So, if you meant to type in “Savvy” but instead typed “Savoy”, the spell checker will not pick that up because “Savoy” is a correctly spelled word.

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How to Adjust Microphone Volume in Windows 10

Unfortunately, not all microphones are created equal. Baseline volume levels differ significantly between models, and while one may sound more than adequate, another may be vastly underpowered. The issue can be particularly pronounced when using microphones with communication applications such as Skype.

This is for devices running Windows 10

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All microphones, whether you are using an internal or external one, have different base volumes when transmitting your voice to other parties. If you find that people often complain of not being able to hear you during meetings, the most likely culprit is the out volume of your PC’s microphone.

Use Settings

First, click the Start menu, then select the gear icon on the bottom left to open Settings. You can also press Windows+i to open it. Refer to below image:

Now, click the System option. See below image:

Microphone 2 — Selecting the System option

Next, select Sound in the sidebar. See following image:

Microphone 3 — Selecting the Sound option

Now, scroll down to the Input section and select the device you would like to configure using the Choose your output device drop-down list. Then click Device properties option. Refer to below image:

Microphone 4 — Accessing the selected device properties

Next, use the Volume slider to adjust the output level of the microphone. See below image:

Microphone 5 — Adjusting the Sound volume

The louder the volume, the louder the output signal will be when you use the microphone. Louder is not always better, however, if the signal is too loud, your voice will be distorted. Try to find the ideal volume where your voice (or other sound source) is loud enough without having any kind of distortion.

If you need help, click the Start test button and speak into the microphone at a normal volume. See following image:

When you click Stop test, you will see the highest percentage level registered by the test program. You can then adjust the volume slider accordingly. If you keep hitting 100% by talking at a normal volume, then the volume slider is adjusted too high. Reduce the volume and try again. Refer to below image where you will get a zero percent if no microphone is plugged in:

Microphone 7 — Results of your sound test

When you are satisfied, close Settings. If you ever need to adjust it again, revisit the above steps.

Use Control Panel

You can launch this tool from the speaker icon in your taskbar’s notification area, which is opposite the Start button. First, right-click the speaker icon and select Sounds from the menu that appears. See below image:

Microphone 8 — Accessing the Sounds option

Now, click the Recording tab. See following image:

Microphone 9 — Selecting the Recording tab

You will see a list of microphones installed on your system. Select the one you would like to adjust, then click the Properties button. Refer to below image:

Microphone 10 — Accessing the selected Microphone properties

Next, click the Levels tab. See below image:

Microphone 11 — Selecting the Levels tab

Now, use the Microphone slider to adjust the output level of the microphone. The higher the level, the louder your microphone signal will be while it is in use. That means your voice will come through louder. But a signal that is too loud will distort, so try to find the sweet spot where it is loud enough but not too loud to distort your voice. Next, click OK, then click OK again to close the Sound window. See following image:

Microphone 12 — Adjusting the Sound volume

If you need to adjust the level again, revisit the above steps.

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How to Insert a File into Another Word Document

When creating or modifying a Microsoft Word document, it can be beneficial to insert or embed another file into it. By inserting a file into a Word document, that file becomes a part of the Word document. A reader can open and view the embedded file without requiring special permission or access.

When creating or modifying a Microsoft Word document, it can be beneficial to insert or embed another file into it. By inserting a file into a Word document, that file becomes a part of the Word document. A reader can open and view the embedded file without requiring special permission or access.

Nearly any file can be inserted into a Word document, However, be aware that inserting a file into a Word document can increase its size significantly.

In this post, instead of using “copy and paste” from one document into another, we will show you another way, using the Insert feature.

This is for devices running Word

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First, open the Word document that you would like to add the contents of, another Word document to.

Next, in the Text group of the Insert tab, click the drop-down arrow next to the Object option. Refer to below image:

A drop-down menu will appear. There are two options to choose from here; Object and Text From File.

Object: Embeds an object such as a Word document or Excel chart
Text From File: Inserts the text from another file into your Word document

The Text From File option is essentially a quicker way to “copy and paste” the content of another file into this one.

Now, click the Text From File option in the drop-down menu. See below image:

Copy 2 — Accessing the Text from file option from drop-down menu

Next, the File Explorer (Finder on Mac) will open. Find the file you would like to copy the text from, select it, then click Insert. See following image:

Copy 3 — Selecting the file to be inserted into original Word document

The contents of that Word document will now appear in the current Word document. This works well if there is not a lot of content in the other Word document, but if there is, embedding it may be a better option.

You may want to add headings/subheadings to the inserted document.

If your original Word document has a Table of Contents, make sure you update your table. First, under the References tab, select the Update Table option. Refer to below image:

Now, from the pop-up window that will be displayed, select an option. It is recommended you choose the Update entire table option, then cli ck OK. See below image:

Copy 5 — Selecting how you want the Table of Contents to be updated

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How to Set Default Microphone in Windows 10

The default sound input device is the device that Windows uses to record or hear sound. When you connect more than one microphone or other recording devices to your PC, you can select which device you want to use by default.

This is for devices running Windows 10

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Windows 10 users often need to juggle several microphones. There might be one built into a PC, one on a webcam, on a headset, and perhaps a podcasting microphone.

It’s worth noting that in some apps (such as Zoom), you can select your microphone device within the app, and that choice will function independently of the Windows system sound settings.

To set your default microphone system-wide, follow the steps below. Every app that uses the default Windows microphone, that is the default option for most apps, will use it.

Using Settings to Set the Default Microphone

Before we begin, it’s worth mentioning that if you have only one microphone, it will be the default.

First, open Settings by clicking the Start menu and selecting the gear icon in the lower left-hand corner of your screen. You can also press Windows+i to open it. Refer to below image:

Now, in the Settings window, click the System option. See below image:

Next, on your System screen, click the Sound option from the sidebar menu. See following image:

Now, scroll down to the Input section. In the drop-down menu labeled Choose your input device, select the microphone you would like to use as your default device. Refer to below image:

Once you have selected a device from the drop-down menu, Windows will use that device as your default microphone. Now, exit Settings.

Using Control Panel to Set the Default Microphone

First, right-click the speaker icon in the system tray in the lower right-hand corner of your screen and select Sounds from the pop-up menu. See below image:

Next, click the Recording tab. Now, you will see a list of recording devices recognized by your system, which includes microphones. Select the microphone you would like to use as the default from the list and click the Set Default button. Note! If there is only one microphone listed, it will be the default. See following image:

The microphone you have selected will have a green checkmark beside it and include the label Default Device. Next, click OK to close your Sound window. Refer to below image:

If you want to change your default microphone again, just select Sounds from the speaker icon in the System tray and follow the above steps for using the Control Panel to set the default microphone.

You are finished setting your default microphone. Now you may close any openwindows. Please feel free to share this post! One way to share is via Twitter.

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How to Disable Preloading of Microsoft Edge at Startup using Group Policy Editor

Are you frustrated by Edge loading at Windows 10 startup? Do you prefer using Chrome as your default browser? In Windows 10 Home edition, Edge is the default browser, even if you make Chrome the default; Edge seems to ignore the Chrome setting.

Are you frustrated by Edge loading at Windows 10 startup? Do you prefer using Chrome as your default browser? In Windows 10 Home edition, Edge is the default browser, even if you make Chrome the default; Edge seems to ignore the Chrome setting.

To disable Edge, we are going to use the Group Policy Editor (the gpedit.msc file). But, back in Windows 7, Microsoft quit making the Editor a part of its operating system, especially the Home editions. So, we are going to install the Editor, and use the utility to disable preloading of Edge at startup in Windows 10.

This is for Windows 10

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Install Group Policy Editor

Note! You will only need to do this if you have Windows 10 Home edition. If you have the Pro edition, you can bypass this step.

First, download the GPEdit Enabler script from the link below:

GPEdit Enabler for Windows 10 Home Edition

and save the “gpedit-enabler.bat” file to your desktop. Now, right-click the file and select Run as Administrator. Refer to below image:

Policy 1 — Access gpedit batch file as Administrator

This will start the installation process. It may take some time depending upon your system performance. Once the process is complete, press any key to close the Command Prompt window. You may be prompted to download and install some Microsoft Net files; if so, allow permission to do so.

Although a restart is not required, if the policies are not working, you should restart your computer.

Run Group Policy Editor

First, open the Run dialog by pressing the Windows+R keys. Type gpedit.msc and press the Enter or OK button. This should open gpedit in Windows 10 Home or Pro.

On Windows 10, Microsoft Edge loads some processes in the background during startup to improve the speed when launching the application. But, we want to disable this feature and use Chrome instead.

How to Disable Preloading Edge

In the Group Policy Editor, browse to the following path:

`Computer Configuration > Administrative Templates > Windows Components > Microsoft Edge`

Now, click on the Setting column to sort it alphabetical. On the right side, double-click the Allow Microsoft Edge to pre-launch at Windows startup, when the system is idle, and each time Microsoft Edge is closed policy. See below image:

Policy 3 — Accessing Group Policy Editor for Edge for pre-launch option

Now, select the Disabled option. See following image:

Policy 4 — Selecting the pre-launch Disabled option

Next, click Apply, then OK.

Now, on the right side, double-click the Allow Microsoft Edge to start and load the Start and New Tab page at Windows startup and each time Microsoft Edge is closed policy. Refer to below image:

Policy 5 — *Accessing Group Policy for Edge for Start and New Tab option*

Next, select the Disabled option. See below image:

Policy 6 — Selecting the Start and New Tab Disabled option

Next, click Apply, then OK.

Now, repeat the above steps substituting User Configuration for Computer Configuration.

Now, exit the Editor and save any open work. You must RESTART your computer for the changes to take effect.

The Edge browser will no longer pre-load processes freeing up resources for more important apps and services.

In the case you change your mind, you can roll back the previous settings using the same instructions, but instead of selecting Disabled, select the Not Configured option.

Make Chrome the Default Browser

Click Start then Settings (the gear icon)
Click on Apps
Click on Default apps
Click on Web browser and select Google Chrome. See following image:

Policy 7 — Setting Chrome as the default browser

That’s it. You have disabled Edge for pre-loading and saving resources. Please feel free to share this post! One way to share is via Twitter.

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How to Batch Rename Multiple Files in Windows 10

On Windows 10, the process to rename a single file is easy, but it can become troublesome quickly when trying to change the name (or extension) to a long list of files within a folder.

Although, you can always built-in Windows 10 various tools to change the name of files like File Explorer, Command Prompt, and PowerShell, we are going to use another Microsoft tool, the PowerRename module in PowerToys.

This is for Windows 10

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PowerRename Module in PowerToys

The PowerRename module is part of the free PowerToys. To download PowerToys from the Microsoft website, visit this link in your favorite browser and look for the latest release toward the top of the page. Download that file and run it to install the app

Once installed, an icon will be placed in your Tray Bar. Click on the icon to run PowerToys. Now, launch PowerToys Settings, and click PowerRename in the sidebar. Next, ensure that the switch beside Enable PowerRename is turned on. Refer to below image:

Now, close the PowerToys Settings window.

Renaming Options

Now that you have the app installed, renaming a bunch of files is as easy as a right-click a menu choice. First, locate the files that you want to rename in File Explorer or on the desktop and select them. See below image:

Then right-click the files and select PowerRename from the menu that appears. See following image:

The PowerRename pop-up window will open. Refer to below image:

First, enter the criteria that will determine what gets renamed. By default, PowerRename works with simple search-and-replace functionality. In the first text box, type a search term. On the next line, enter what you want to replace it with. PowerRename will replace the first occurrence (or every occurrence if you check a box) of that term in all of the file names you have selected with the replacement text.

Here is an example where “P1_” in each file name has been replaced with “Photo_.” The neat thing is that PowerRename provides a preview of what the renamed files will look like right there in the window. That way, you do not have to guess what the result might be. See below image:

Rename 5 — Selecting the criteria for the rename

Near the middle of the window, you will see other options that change how PowerRename works. Consider each one and place a checkmark beside those that you want to use. Here is what each option does:

Use Regular Expressions: This allows the use of powerful search strings known as regular expressions which can enable very in-depth or complex search-and-replace operations.
Case Sensitive: This option makes searches sensitive, whether the letters are capital or lowercase. For example, the term “cat” would match different results than “Cat.”
Match All Occurrences:Normally, only the first instance of the search term is replaced (from left to right). With this checked, all instances of the search term will be replaced.
Exclude Files: If this is checked, the operation will only apply to folders and not files.
Exclude Folders: If this is checked, the operation will only apply to files and not folders.
Exclude Subfolder Items: This excludes items in selected sub-folders from rename operations. For example, if you select a directory that has files within sub-folders, those will not be affected.
Enumerate Items: This will add a number, counting upward, to the end of each file that is renamed.
Item Name Only: If checked, the operation will only apply to the file or folder’s name and not its extension.
Item Extension Only: If checked, the operation will only apply to the file or folder’s extension and not its name.

When you are ready, click the Rename button, and PowerRename will perform the operation you have specified. See following image:

Rename 6 — Selecting the Rename butoon to rename your file(s)

If you do not like the result, you can press Ctrl+Z in File Explorer to undo the rename process. A very handy shortcut to undo your change.

A Practical Example

What if you do not want to just replace a word in a file, but rather, you would like to replace the entire filename with something completely new? In that case, you would want a wildcard to match all of the files you have selected. To do that, you will need to use a very simple, regular expression, “.*”, which means “everything.”

In the below example, we are going to replace all file names selected with a base file name that gets progressively numbered. First, enter “.*” in the Search for box, then enter the name you would like to use in the Replace with box. Then check Use Regular Expressions, Enumerate Items, and Item Name Only. Refer to below image:

Now, you will end up with a series of similarly named files that are numbered in sequential order. When you are done setting it up, click Rename, and the operation will finish.

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How to Edit Office Documents Directly in GMail

Google is making it even easier to work with Microsoft Office files, with the company now allowing you to directly edit attached Office files in Gmail as well as Google Docs, Sheets and Slides. It’s available to all Gmail users, free and paid accounts. No more document conversion hassles, at long last!

Google is making it even easier to work with Microsoft Office files, with the company now allowing you to directly edit attached Office files in Gmail as well as Google Docs, Sheets and Slides. It’s available to all Gmail users, free and paid accounts. No more document conversion hassles, at long last!

This is for devices using Google Gmail

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Google Editing Explained

Previously, documents had to be imported into Google Drive in order to edit or modify them; while emailed attachments were only able to be viewed.

The new workflow, however, streamlines that process considerably. Now, you can directly open and edit an Office file using the Google Docs editor just by clicking on it; just like you would a native Google Docs. But the new editing function does not convert Office files into Google Docs, instead preserving the original file format.

Gmail will allow you to respond to the original email and include the now-updated file (still in an Office file format) without first requiring you to download and re-attach the updated file.

This means you can now edit your Word, Excel and PowerPoint files without ever leaving Gmail.

For example, when you receive a Word document as an email attachment, you can open it and start editing in Docs with a single click while still preserving the Word file format.

With the new change, Microsoft Office attachments will have a new “edit” option and when edits are complete, there will be a new option to share the document via email.

Remove a Chrome Extension

First, you must remove an Extension (if installed) from Google Chrome.

Sign into your managed Google Account.
In a Chrome browser, click More.
Scroll down to More tools.
Click Extensions.
Find the Office Editing for Docs, Sheets. & Slides extension and click Remove.

Once you have removed the Extension you can use the Office editing feature.

Directly Edit Office Attachments

Any incoming email with a Microsoft Office document appears in the Inbox list with icons, preview pane, and the name of the document attachment. Refer to below image:

Gmail 1 — Accessing the email with attached Office files

Clicking one of those panes opens a pop-up windows with various options. At top right there is a download button; use that to save a copy for opening in Word, Excel or PowerPoint on your computer. Now, click on the Edit icon to edit your file. See below image where we are selecting the Word file to edit:

Gmail 2 — Selecting the Edit for a Word file

Hover your mouse over each attachment to see some options:

Download – save to your computer
Save to Google Drive
Edit with Google Docs – opens a new browser window ready to edit.

After Google Editing

Once you have edited the attachment, there are various options for sharing the revised document. Look under the File menu. See following image for the Email option:

Now, checkout your various options to save the document. Refer to below image for the Download options:

Google Editing of Office Files

Word docx files can be edited directly with Google Docs, look for the .DOCX icon at top left. See below image:

Excel xlsx files can be edited directly with Google Sheets look for the .XLSX icon at top left. See following image:

PowerPoint .pptx files can be edited directly with Google Slides, look for the .PPTX icon at top left. Refer to below image:

Note! There may be compatibility problems between Excel and Sheets or PowerPoint and Slides.

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How to Disable ‘Meet Now’ in Windows 10

Meet Now in Windows 10 is a new feature that allows users to host and attend meetings remotely using Skype. Microsoft quietly introduced this feature in Windows 10. It was released to the general public in version “20H2” in October 2020.

Meet Now in Windows 10 is a new feature that allows users to host and attend meetings remotely using Skype. Microsoft quietly introduced this feature to the Windows 10 taskbar. It was released to the general public in version “20H2” in October 2020.

Since the feature was announced, folks have had mixed feelings about Microsoft’s approach, with some users calling ‘Meet Now’ bloatware. Author Note! Unless you have and use Skype, there is no reason to store the icon in your taskbar. With that said, let’s explore how to hide or disable this feature.

This is for devices running Windows 10

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The Meet Now

The Meet Now icon looks like a small video camera symbol with curved lines above and below it. By default, it appears in the notification area of the Windows 10 taskbar. Refer to below image:

Meet Now 1 — The Meet Now icon in your taskbar

When clicked, the Meet Now button opens a small pop-up window that includes links to start or join meetings using Skype, a teleconferencing service owned by Microsoft. See below image:

If you do not have the Skype application installed, both links open the Skype website in your default web browser. If you do have Skype installed, the links will open the Skype application. There is no ‘Meet Now’ application.

How to Hide Meet Now

To hide the Meet Now icon, right-click it and select Hide from its context menu. See following image:

The Meet Now icon in the taskbar will disappear. It will not reappear unless you enable it again (see the section at the end). This action effectively “disables” Meet Now, since the button is merely a set of links to Skype.

How to Disable Meet Now

First, launch Settings by clicking the gear icon in your Start menu (in lower left-hand corner) or by pressing Windows + I on your keyboard. Refer to below image:

Next, click the Personalization option. See below image:

Meet Now 5 — Accessing the Personalization option

Now, click the Taskbar option. See following image:

Meet Now 6 — Accessing the Taskbar option

Next, in the Taskbar settings menu, scroll down and locate the Notification Area section and then click the Turn system icons on or off link. Refer to below image:

Meet Now 7 — Accessing the Turn system icons on or off link

On this page, locate the Meet Now option (usually at the bottom right of your screen) and toggle the switch to turn it Off. See below image:

Meet Now 8 — Disabling the Meet Now option

Now, the Meet Now icon will be disabled.

How to Restore Meet Now

If you have hidden or disabled the Meet Now button and you would like to see it again, open Settings by clicking the gear icon in your Start menu (in lower left-hand corner) or by pressing Windows + I on your keyboard. Now, navigate to

Personalization > Taskbar > Turn system icons on or off

Next, flip the toggle beside Meet Now (usually at the bottom right of your screen) to turn it On. See following image:

Meet Now 9 — Enabling the Meet Now option

The Meet Now icon will appear in the taskbar immediately, and it will remain there unless you hide or disable it again.

You are done with the Meet Now feature. Please feel free to share this post! One way to share is via Twitter.

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How to See Thumbnails of Open Windows in Windows 10

Windows 10 includes a number of ways to manage application windows. One of them is Task View, a built-in feature that shows thumbnails of all your open windows.

Windows 10 includes a number of ways to manage application windows. One of them is Task View, a built-in feature that shows thumbnails of all your open windows.

While using Windows 10, it’s easy to see thumbnails of all your open windows. Lets explore how to view your thumbnail in Windows 10.

This is for devices running Windows 10

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Open Task View

Click the Task View button on your taskbar, which is located just to the right of the Start button. Or you can press Windows+Tab keys on your keyboard. Refer to below image:

If you can not find the button, right-click the taskbar and enable Show Task View Button in the context menu. See below image:

Once Task View opens, you will see thumbnails of every window you have open, and they will be arranged in neat rows. See following image:

Task View 2 — Your open Windows 10 screens

Manage Task View

While open, use your keyboard’s arrow keys to select the window you want to view, then press the Enter key. Or you can just click the thumbnail with your mouse.

If the window you selected was already open, Windows 10 will open it in front of all other open windows. If it was minimized it will be restored and brought to the foreground.

If you want to close a window, hover over its thumbnail with your mouse until the “X” button appears, then click it. Alternately, you can select the window using your cursor keys and press the Delete key to close it. Refer to below image:

Close Task View

To close Task View and return to the desktop, just click any blank area of the screen or press the Escape key.

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How to Enable Edge’s InPrivate Mode for an Extension

Microsoft Edge is the default web browser app in Windows 10. It’s a universal Store app which has extension support, a fast rendering engine, and a simplified user interface. If you are using its InPrivate feature frequently, you might want to enable your favorite extensions in private mode.

Microsoft Edge is the default web browser app in Windows 10. It’s a universal Store app which has extension support, a fast rendering engine, and a simplified user interface. If you are using its InPrivate feature frequently, you might want to enable your favorite extensions in private mode.

By default, Microsoft Edge disables extensions in InPrivate mode to prevent unintentional privacy leaks. But sometimes you might need to use an extension while staying private.

The browser allows making specific extensions available in InPrivate mode. This can be done for each extension individually. Let’s explore how to do this.

This is for devices using Edge in Windows 10

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First, open Edge. Now, in any Edge window, click the menu button (the three dots in upper right-hand corner) and select Extensions. Refer to below image:

Next, in the Extensions tab, you will see a list of extensions you have installed, and each will have its own box. Now, locate the extension you would like to enable in InPrivate mode and click its Details link. See below image:

Edge 2 — Accessing an installed Extension details

Now, on the Details screen for the extension, scroll down and check the box beside Allow in InPrivate. This will enable the extension to be used during private browsing.

Note! After checking this box, the extension could potentially collect and share your browsing history with a third party, so be sure you trust the extension before turning this feature on. See following image:

Edge 3 — Enabling InPrivate browsing for an installed Extension

The change will take effect immediately. If you would like to use other extensions while private browsing, press back once to return to the Extensions screen and repeat these steps with each extension you would like to enable in InPrivate mode.

When you are done, close the Extensions tab. The next time you open an InPrivate window, you will notice that the extensions you enabled now work in that window too.

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Use Settings

Use Control Panel

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Using Settings to Set the Default Microphone

Using Control Panel to Set the Default Microphone

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Install Group Policy Editor

Run Group Policy Editor

How to Disable Preloading Edge

Computer Configuration > Administrative Templates > Windows Components > Microsoft Edge

Make Chrome the Default Browser

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PowerRename Module in PowerToys

Renaming Options

A Practical Example

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Google Editing Explained

Remove a Chrome Extension

Directly Edit Office Attachments

After Google Editing

Google Editing of Office Files

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The Meet Now

How to Hide Meet Now

How to Disable Meet Now

How to Restore Meet Now

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Open Task View

Manage Task View

Close Task View

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`Computer Configuration > Administrative Templates > Windows Components > Microsoft Edge`