How to Insert a PowerPoint Slide Into a Word Document

The advantage of the Microsoft Office suite is that all the programs in the collection work quite well together. An example is the ability to link or embed a Microsoft PowerPoint slides into a Microsoft Word document.

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The advantage of the Microsoft Office suite is that all the programs in the collection work quite well together. An example is the ability to link or embed a Microsoft PowerPoint slides into a Microsoft Word document. Lets explore how this is done.

This is for devices running PowerPoint and Word

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Linking vs. Embedding Explained

If you link or embed a PowerPoint slide in a Word document, the goal is always the same; to provide an external reference that complements the content of the document. However, there are subtle differences between linking and embedding that you should be aware of.

The difference between linking and embedding an object is how the object’s data is stored and how the object’s content is updated. Since data is stored differently between the two methods, the content update process will also be different.

If you link an object, then that link simply sends the reader to the location of the source object when clicked. The file itself does not actually store any data from the linked object to the file. This is advantageous if the object you are linking to is large in size and you need to reduce the size of your Word document.  The downside is that if the location of the linked object changes, the link in your Word document will break.

If you embed an object, then you do not need to worry about whether the location of the object changes, as it becomes part of the document itself. That is, Word stores the object data in the actual Word file. The good news is that you do not have to worry about broken links in your document. The downside is that when the object is updated, those updates are not reflected in your embedded object, because there is no link connecting it to the source. Also, you will need to consider that the file size increases with embedded objects.

Link or Embed a PowerPoint Slide into a Word Document

First, open the PowerPoint project that contains the slide you want to link or embed. Now, select the desired slide by clicking its preview thumbnail. Refer to below image:

PowerPoint 1
Selecting a PowerPoint slide

Next, copy the slide to your clipboard by using the Ctrl+c (Cmd+c on Mac) keyboard shortcut, or by right-clicking the slide and selecting Copy from the context menu. See below image:

PowerPoint 2
Selecting the Copy option

Now, open your Word document you would like to link or embed the slide to. In the Clipboard group of the Home tab, click the down arrow under Paste. See following image:

PowerPoint 3
Selecting the Paste option

In the drop-down menu, click Paste Special. Refer to below image:

PowerPoint 4
Selecting the Paste Special option from drop-down list

The Paste Special window will appear. If you have copied the PowerPoint slide to your clipboard, you will see a Microsoft PowerPoint Slide Object option in the box under As. Next, click it to select the option. If you do not see this option, repeat the above steps. You may not have copied the slide to your Clipboard.

  • To embed the slide, click the bubble icon next to Paste
  • To link the slide, click the bubble icon next to Paste Link.

Now, select OK to insert the linked or embedded object. See below image:

PowerPoint 5
Selecting the Paste option to embed the PowerPoint slide

Your final Word document should look like the following image:

PowerPoint 6
Your Word document with the PowerPoint slide embedded

The Microsoft PowerPoint slide is now linked or embedded into your Microsoft Word document.

That was easy. You are now finished. Please feel free to share this post! One way to share is via Twitter.

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I Would Like to Hear From You

Please feel free to leave a comment. I would love hearing from you. Do you have a computer or smart device tech question? I will do my best to answer your inquiry. Just send an email to contact@techsavvy.life. Please mention the device, app and version that you are using. To help us out, you can send screenshots of your data related to your question.

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Author: Raymond

I am Raymond Oglesby, an Information Technology (IT) specialist with 30 years in the field. I have taught Microsoft Applications and troubleshot computers in 15 countries and many States. My career was focused on mainframes and desktops from application development to implementation. I have written hundreds of programs for various architectures. I decided to start a blog to share my knowledge and experiences with you. I plan on updating this blog at least twice a week about smart phone apps to Windows. Please feel free to leave a Comment or Tweet. I would love to hear from you. Do you have a computer tech question? I will do my best to answer your inquiry. Please mention the app and version that you are using. To help me out, you can send screenshots of your data related to your question.

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