The advantage of the Microsoft Office suite is that all the programs in the collection work quite well together. An example is the ability to link or embed a Microsoft PowerPoint slides into a Microsoft Word document. Lets explore how this is done.
This is for devices running PowerPoint and Word
Linking vs. Embedding Explained
If you link or embed a PowerPoint slide in a Word document, the goal is always the same; to provide an external reference that complements the content of the document. However, there are subtle differences between linking and embedding that you should be aware of.
The difference between linking and embedding an object is how the object’s data is stored and how the object’s content is updated. Since data is stored differently between the two methods, the content update process will also be different.
If you link an object, then that link simply sends the reader to the location of the source object when clicked. The file itself does not actually store any data from the linked object to the file. This is advantageous if the object you are linking to is large in size and you need to reduce the size of your Word document. The downside is that if the location of the linked object changes, the link in your Word document will break.
If you embed an object, then you do not need to worry about whether the location of the object changes, as it becomes part of the document itself. That is, Word stores the object data in the actual Word file. The good news is that you do not have to worry about broken links in your document. The downside is that when the object is updated, those updates are not reflected in your embedded object, because there is no link connecting it to the source. Also, you will need to consider that the file size increases with embedded objects.
Link or Embed a PowerPoint Slide into a Word Document
First, open the PowerPoint project that contains the slide you want to link or embed. Now, select the desired slide by clicking its preview thumbnail. Refer to below image:
Next, copy the slide to your clipboard by using the Ctrl+c (Cmd+c on Mac) keyboard shortcut, or by right-clicking the slide and selecting Copy from the context menu. See below image:
Now, open your Word document you would like to link or embed the slide to. In the Clipboard group of the Home tab, click the down arrow under Paste. See following image:
In the drop-down menu, click Paste Special. Refer to below image:
The Paste Special window will appear. If you have copied the PowerPoint slide to your clipboard, you will see a Microsoft PowerPoint Slide Object option in the box under As. Next, click it to select the option. If you do not see this option, repeat the above steps. You may not have copied the slide to your Clipboard.
- To embed the slide, click the bubble icon next to Paste.
- To link the slide, click the bubble icon next to Paste Link.
Now, select OK to insert the linked or embedded object. See below image:
Your final Word document should look like the following image:
The Microsoft PowerPoint slide is now linked or embedded into your Microsoft Word document.
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