There are a number of ways to insert contact information into a Word document, like using Mail Merge. But what if you just wanted to insert specific Outlook contacts. The easiest way is by adding an Address Book button to the Quick Address Toolbar (QAT) so that you can add contacts on-the-fly and at the touch of a button in any Microsoft Office application. Lets explore how to insert an Outlook contact into Microsoft Word.
This is for devices running Microsoft Word
Adding the QAT Address Book Button
(If you have already done this, you may skip this step). To add the button, click the arrow icon in the QAT. This icon opens a drop-down menu that allows you to customize the QAT. Refer to below image:
Now, from the available options, choose More Commands. See below image:
Next, click the Quick Access Toolbar from the left sidebar. Now, choose Commands Not in the Ribbon from the Choose Commands From drop-down menu. See following image:
Now, choose Address Book. Next, click the Add button to add it to the QAT. Refer to below image:
Finally, click OK to add the Address Book button. See below image:
Inserting Contacts Into a Word Document
To insert a contact, position the cursor where you would like to add the contact information. Next, from the Quick Access Toolbar, click the Address Book icon you just added. See following image:
Now, contact names from your address book should appear. If you have multiple address books, select one from the drop-down box to view its contacts. Click the contact you would like to add, then click the OK button. Refer to below image:
Now, any information that you have for the contact should appear in the document. This, however, is almost entirely up to how thorough you are in creating the contact. For some, it will be just a name and an email address. For others, you will get the full details that includes address, phone number, and the like. It all depends on what you added when you created a new contact (or edited it later).
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